Executive Assistant

Tay Associates Ltd; City Of London; On-site; GBP 36,000 - 48,000; Full time

Job summary

Tay Associates Ltd is recruiting an experienced Assistant to support a small group of senior leaders within a leading international financial services business. This is a busy, varied role for a PA who thrives on pace and taking ownership of day-to-day support.

Key tasks include complex diary management across time zones, international travel planning, coordinating meetings and briefing materials, handling expenses and invoices, organising client meetings and events, and supporting recruitment

Qualifications

• Proven experience as PA/EA in fast-paced environments.
• Ability to manage complex diaries across multiple time zones.
• Strong organisational and communication skills.
• Experience with travel planning and onboarding processes.

Responsibilities

• Provide day-to-day support to a small group of senior leaders.
• Coordinate meetings, agendas and briefing materials.
• Handle expenses, invoices and general financial administration.
• Arrange international travel and detailed itineraries.
• Support recruitment and team administration, and liaison with stakeholders.
• Prepare presentations and meeting materials; contribute to project work.

Skills

Diary management

Travel management

Meeting coordination

Briefing materials

Expenses & invoices

Stakeholder management

Recruitment support

Presentations

Operational support

Job description

Tay Associates is recruiting an experienced Assistant to support a small group of senior leaders within a leading international financial services business.

This is a busy, varied role for an accomplished PA who enjoys working at pace, managing multiple senior stakeholders and taking genuine ownership of their day-to-day support.

• Complex diary management across multiple time zones
• International travel and detailed itinerary planning
• Coordinating meetings, agendas and briefing materials
• Expenses, invoices and general financial administration
• Organising client meetings, conferences, off-sites and team events
• Supporting recruitment, onboarding and team administration
• Acting as a key contact for senior internal and external stakeholders
• Preparing presentations, documents and meeting materials
• Providing wider operational and project support to the teams

You will have proven experience as a PA, Executive Assistant or senior Team Assistant, ideally gained within insurance, reinsurance, financial services or another fast-paced professional environment.

You will be highly organised, confident and proactive, with excellent diary and travel management skills and the ability to anticipate requirements rather than wait for instruction.

This is a highly collaborative environment, so you should enjoy building relationships, working as part of a wider support team and being visible within the office.