German speaking Executive Assistant

Bain and Gray; City Of London; Hybrid; GBP 50,000 - 65,000; Full time

Benefits offered by this job

Hybrid working

Benefits

Amazing bonus

Job summary

Bain and Gray in London is seeking a German-speaking Executive Assistant to support a senior partner in the global team. You will manage complex calendars, book travel, and handle confidential information in a fast-paced, professional environment.

The role emphasizes collaboration with internal and external stakeholders, event planning, and providing cover for other EAs when needed. Fluent German and 5+ years of PA/EA experience are highly valued.

Qualifications

• Fluent German language skills and professional experience in executive support.
• Bachelor's degree or equivalent is preferred for this role.
• Strong organizational and multi-tasking abilities are essential.

Responsibilities

• Manage and maintain the Principle’s diaries and schedules.
• Book travel arrangements including flights, accommodation, visas, etc.
• Handle confidential information with discretion.
• Liaise with internal and external stakeholders.
• Arrange company events and assist other EAs as needed.

Skills

German-speaking

Executive support

Diary management

Project coordination

MS Office proficiency

Education

Bachelor's degree or equivalent

Tools

MS Office: Word/Excel/PowerPoint

Job description

German-speaking Executive Assistant

TP7515

£50,000 - £65,000

Hybrid working + benefits + amazing bonus

Location: West End, London

A highly impressive global executive search and advisory firm isseeking a polished, dynamic,and well-versed German-speaking Executive Search EA to come and support one of their highly impressive Partners. Working in the global industry team, you will be supporting one of the top fee earners and workingin a team that's hugely successful, fast-paced, and has excitinggrowth plans in the next year. Working in a friendly team of EAs, you will ensure the smooth running of their everyday work and ideally have hadexposure to project work.

Main responsibilities:

• Manage and maintain the Principle’s diaries and schedules.
• Book travel arrangements, to include flights, accommodation visa’s etc.
• Handle confidential and sensitive information.
• Liaise with internal and external stakeholders.
• Arrange Christmas and summer parties and company events
• Help and cover and work well with the EAs.

The person:

• Fluent German speaking
• Ideally,a bachelor's degree or equivalent qualifications are required
• Ideally, 3+ years of executivesearch experience and/or project coordination experience, on topof ideally 5 + years of PA/EA experience, ideally in financial services and/or professional services.
• Exceptional multi-tasker able to manage multiple complex projects concurrently
• Outstanding organization, time management, prioritization, and attention to detail
• Proven ability to work in a fast-paced, rapidly changing environment while maintaining composure
• Exceptional interpersonal skills and emotional intelligence to build relationships across levels/functions and communicate effectively
• Collaborative team player able to maximize team performance
• Advanced proficiency in Microsoft Office Suite, especially Word, PowerPoint, and Excel
• Ability to learn databases, systems, and software quickly
• Demonstrated ethics, integrity, confidentiality and discretion in the workplace

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.