Team Assistant - German speaking

Paragon Personnel Ltd; Birmingham; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Full training and ongoing support

Global exposure

Collaborative and professional team

Job summary

Paragon Personnel Ltd seeks a German-speaking Junior Team Assistant for a fast-paced, global financial services environment. You will provide administrative support to a large team of junior banking professionals, with full training and ongoing support.

You will manage diaries, coordinate meetings across time zones, handle emails and calls, arrange travel, and process expenses, all while maintaining confidentiality and a proactive, team-oriented approach.

Qualifications

• German and English fluency (spoken and written).
• Previous experience in administration, customer service or office support.
• Strong MS Office skills (Outlook, Word, Excel).
• Excellent organizational skills with ability to manage multiple deadlines.
• High attention to detail and strong problem-solving abilities.
• Professional communication skills, both written and verbal.
• Comfortable working with stakeholders at all levels.
• Proactive, flexible and team-focused approach.
• Ability to handle confidential information with discretion.
• Positive attitude with willingness to support colleagues and take initiative.

Responsibilities

• Provide diary and calendar management for bankers at Associate level and above.
• Coordinate meetings and conference calls across multiple international time zones.
• Manage high volumes of emails and telephone calls, ensuring timely communication.
• Arrange meeting rooms, videoconferences, and internal/external meetings.
• Organise domestic and international travel, including flights, accommodation, visa applications, and ground transportation.
• Process expenses and invoices accurately and efficiently.
• Provide day-to-day administrative support across multiple teams.
• Assist with ad hoc administrative tasks while managing changing priorities.
• Provide holiday and telephone cover for colleagues when required.

Skills

Fluent German

Fluent English

Diary and calendar management

Multi-timezone coordination

Discretion with confidential info

Tools

Outlook

Word

Excel

Job description

German-SpeakingJuniorTeamAssistant|GlobalFinancialServices|£18perHour

Location:Hybrid(Locationtobedisclosedduringtherecruitmentprocess)

Pay:£18.00perhour(includingholidaypay)

Hours:MondaytoFriday,9:00am–5:00pm(1-hourlunchbreak)–flexibilityrequired

Contract:Temporary/Contract

AleadingglobalfinancialservicesorganisationisseekingaGerman-speakingJuniorTeamAssistanttojoinabusy,fast-pacedcorporateenvironment.Thisisanexcellentopportunityforsomeonewithastrongcustomerserviceoradministrativebackgroundwhoislookingtodevelopacareerwithinaprestigiousinternationalbusiness.

Youwillprovideadministrativesupporttoalargeteamofjuniorbankingprofessionals,workingalongsideanexperiencedteamofassistants.Fulltrainingandongoingsupportwillbeprovided,makingthisanidealopportunityforsomeonewhoisorganised,proactive,andeagertolearn.

KeyResponsibilities

• ProvidediaryandcalendarmanagementforbankersatAssociatelevelandabove.
• Coordinatemeetingsandconferencecallsacrossmultipleinternationaltimezones.
• Managehighvolumesofemailsandtelephonecalls,ensuringtimelycommunication.
• Arrangemeetingrooms,videoconferences,andinternal/externalmeetings.
• Organisedomesticandinternationaltravel,includingflights,accommodation,visaapplications,andgroundtransportation.
• Processexpensesandinvoicesaccuratelyandefficiently.
• Provideday-to-dayadministrativesupportacrossmultipleteams.
• Assistwithadhocadministrativetaskswhilemanagingchangingpriorities.
• Provideholidayandtelephonecoverforcolleagueswhenrequired.

WhatWe’reLookingFor

• FluentGermanandEnglish(spokenandwritten)isessential.
• Previousexperienceinadministration,customerservice,orofficesupport.
• StrongMicrosoftOfficeskills,particularlyOutlook,Word,andExcel.
• Excellentorganisationalskillswiththeabilitytomanagemultipledeadlines.
• Highattentiontodetailandstrongproblem-solvingabilities.
• Professionalcommunicationskills,bothwrittenandverbal.
• Comfortableworkingwithstakeholdersatalllevels.
• Aproactive,flexible,andteam-focusedapproach.
• Abilitytohandleconfidentialinformationwithdiscretion.
• Positiveattitudewithawillingnesstosupportcolleaguesandtakeinitiative.

What’sonOffer

• £18.00perhour(includingholidaypay).
• Fulltrainingandongoingsupport.
• Opportunitytogainexperiencewithinagloballyrecognisedfinancialservicesenvironment.
• Collaborativeandprofessionalteamculture.
• Valuableexperiencethatcanleadtofurthercareeropportunitieswithincorporateandfinancialservices.

Ifyou'reafluentGermanspeakerwithexcellentorganisationalskillsandenjoyworkinginafast-pacedprofessionalenvironment,we'dlovetohearfromyou.