Team Assistant - Fluent Polish or German - Investment Bank

Paragon Personnel Ltd; Birmingham; On-site; GBP 21,000 - 32,000; Full time

Job summary

Paragon Personnel Ltd is seeking a Junior Assistant to provide extensive administrative support to 25+ Junior Bankers in our finance division. The role focuses on diary management, calendar coordination, and handling a high volume of calls and emails, with training provided both in-house and remotely.

The ideal candidate will be fluent in German or Polish, have strong MS Word/Excel/Outlook skills, and demonstrate proactive, process-driven work habits in a dynamic team environment.

Qualifications

• Experience in Customer Service/Admin with high-volume workload.
• Able to work in a remotely managed environment is a bonus.
• Excellent communication and multitasking abilities.

Responsibilities

• Diary and calendar management for bankers.
• Coordinating and scheduling meetings across multiple time zones.
• Managing high volume of phone calls and emails.
• Coordinating travel and visa arrangements.
• Expense management and invoice processing.
• Providing day-to-day support to teams.

Skills

German or Polish language

MS Word

MS Excel

MS Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description:

Global financial company is seeking 1 fluent German or Polish speaking Assistant. As a Junior Assistant they will be responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate and Junior VP level.

This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full in house and remote training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/Admin background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.

As a division, our strategic objectives include:

To be the world’s pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time Drive superior returns for our stakeholders Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

The duties of the role include:

• Diary and calendar management for bankers (Associate level+)
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
• Car bookings
• Expense management and preparation
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Skill

• Fluent Polish or German speaker
• Excellent Microsoft Word, Excel and Outlook skills
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a “can do, muck in” attitude