Team Administrator HMP Morton Hall/Swinderby | Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust; Lincoln; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading healthcare organization in Lincoln is looking for an Administrator to provide essential support to the Offender Health Care Group. This role involves clerical duties, data management, and liaising with healthcare services within the prison system. Applicants must hold a full UK driving licence. The position offers an opportunity to contribute to healthcare services for individuals with diverse and complex health needs. Competitive benefit package and supportive work environment are also provided.

Benefits

Access to peer support and supervision

Professional development opportunities

Occupational health services

Qualifications

• Experience in a secretarial or administrative role is preferred.
• Ability to manage and maintain accurate records and databases.
• Familiarity with Data Protection Regulations and GDPR.

Responsibilities

• Provide secretarial support to the Healthcare team.
• Input accurate data onto SystmOne.
• Organise and facilitate clinics and diaries.

Skills

Secretarial and administrative skills

Data input and processing

Communication skills

Team player

Education

Full UK driving licence

Tools

SystmOne

Microsoft Office

Adobe Acrobat Pro 2020

Job description

An exciting opportunity has arisen for an Administrator to join the Offender Health Care Group working at HMP Morton Hall. The role will involve administrative duties for both HMP Morton Hall and Swinderby STHF. The sites are situated next door to each other and within a walkable distance if ever attendance at Swinderby STHF was required.

Responsibilities

• To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team.
• Do you want to feel rewarded in being able to deliver a bespoke package of care to address and improve health inequalities to individuals with diverse and complex health needs?
• Input accurate data onto SystmOne ensuring timely and accurate reports are provided for the clinical matrons and Head of Healthcare.
• Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota, ledgers and assignment to caseloads.
• Booking and monitoring secondary care outpatient appointments and requests for diagnostic tests.
• Liaison with sub-contractor services who provide healthcare provision within the detained estate re: waiting lists, ledgers, and template management.
• Processing of subject access requests in accordance with Data Protection Regulations and the GDPR.
• Filing, photocopying, scanning and attaching documents into SystmOne.
• The set up and maintenance of databases.
• Attend meetings as a minute taker and responsibility for the production of agenda, minutes, action tracker.
• Use of multiple software packages for example, SystmOne, Microsoft Office, Adobe Acrobat Pro 2020.

Qualifications and Requirements

Both HMPPS and Home Office vetting is required for this post. Applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment. A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.

Benefits and Working Environment

Both HMPPS and Home Office vetting is required for this post. We have well-established and strong relationships with the prison team, who support us to deliver safe care. The Offender Health Care Group is one of the largest and most successful providers of prison healthcare in the UK. The Care Group provides healthcare to 7 prisons and a short term holding facility. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision and excellent opportunities for learning and development. We also offer services within the Personality Disorder Pathway, including Therapeutic Communities (within prisons), Community and Prison Personality Disorder services and specialist Veteran Services. We are committed to working in partnership with prison services, national probation service other healthcare providers and our criminal justice system partners to improve health, support justice to reduce re-offending behaviour. The Offender Health Team truly believes it can make a difference to the lives of offenders by offering consistent, high-quality care in primary, mental health and substance misuse services that are equivalent to health services delivered outside of Prison.

Equal Opportunity Employer

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons. We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health. We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity. The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team. The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

This advert closes on Thursday 30 Oct 2025