Team Administrator

The Methodist Church in Britain; Swindon; Sur place; GBP 18 000 - 21 000; Temps partiel

Avantages offerts par ce poste

Professional development opportunities

Career growth support

Part-time and flexible working

Résumé du poste

The North Devon Liaison Psychiatry team at Devon Partnership NHS Trust is seeking an Administrator to manage letters, referrals and data for a multidisciplinary team. The role is 22.5 hours per week and based in the office, with fixed Thursday and Friday work and flexibility for the remaining hours.

You will input sensitive information, take minutes, support clinical staff, and ensure high-quality records. A Level 3 Business Administration or equivalent, plus solid IT skills, are required.

Qualifications

• Qualifications include Business Administration Level 3 or T Level or equivalent experience.
• GCSE English grade A-C or equivalent.
• Evidence of continuing professional and personal development.

Responsabilités

• Producing letters to a high standard from a shared inbox.
• Entering referrals onto the patient electronic record.
• Inputting complex and sensitive data about people who use services.
• Taking minutes.
• Managing and checking data quality.
• Supporting clinical staff with administrative processes.
• Providing a comprehensive administrative support service to the multidisciplinary team.

Connaissances

Organisational skills

Prioritisation

Teamwork

Minute taking

Confidential data handling

Formation

Business Administration Level 3 or T Level in Management and Administration

GCSE English grade A to C

Evidence of continuing professional and personal development

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Electronic records and filing systems

Description du poste

This Administrator post sits in the North Devon Liaison Psychiatry team, which links psychiatry with medicine for patients at North Devon District Hospital, within Devon Partnership NHS Trust. The work centres on letters from a shared inbox, entering referrals onto the patient record, handling sensitive data, minute taking and administrative support for a multidisciplinary team. It is office-based at 22.5 hours a week, with set Thursday and Friday working and flexibility over the remaining hours. Visa sponsorship is not typically available, as the salary falls below the Skilled Worker threshold.

What the job involves

• Producing letters to a high standard from a shared inbox
• Entering referrals onto the patient electronic record
• Inputting complex and sensitive data about people who use services
• Taking minutes
• Managing and checking data quality
• Supporting clinical staff with administrative processes
• Providing a comprehensive administrative support service to the multidisciplinary team

What’s required

Qualifications

• Business Administration Level 3 or T Level in Management and Administration, or equivalent experience
• GCSE English grade A to C or equivalent
• Evidence of continuing professional and personal development

Experience

• Excellent organisational skills
• Ability to prioritise workload and adapt to change
• Previous experience of working within an administrative or secretarial team
• Ability to take accurate formal and informal minutes
• Experience of dealing with confidential and complex information

Skills & knowledge

• Intermediate IT skills in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to meet deadlines and work under pressure
• Ability to work independently and as part of a team
• Experience or understanding of creating electronic records and filing systems

Nice to have

• ICDL or equivalent experience
• Previous NHS administrative experience in a healthcare or social care setting
• Good numeracy and literacy skills
• Experience of general office routine and filing systems

What’s offered

• Professional development opportunities
• Support to develop skills for career growth
• Part-time and flexible working considered and supported where possible