Team Administrator

The Methodist Church in Britain; Burslem; On-site; GBP 18,000 - 21,000; Full time

Benefits offered by this job

Wellness opportunities

Flexible working

Job summary

The Methodist Church in Britain is seeking a Team Administrator to support the assigned team with routine diary management, minute taking and document preparation. You will also handle correspondence, queries and data entry, and cross-cover across teams as needed, ensuring accurate records and smooth day-to-day operations.

Candidates should have RSA stage 3 typing or equivalent, solid admin experience, and strong IT skills (Word, Excel, Access, Outlook). Training and flexible working are offered.

Qualifications

• RSA stage 3 typing or equivalent.
• Relevant administration and minute taking experience.
• Experience of electronic and manual filing systems.
• Good computer skills including Word, Excel, Access and Outlook.

Responsibilities

• Provide administrative support to the assigned team to keep day-to-day operations running smoothly.
• Cross-cover for colleagues in other teams as required.
• Handle routine information requests, correspondence, telephone queries and advice, referring as appropriate.
• Liaise with partner services and organisations.
• Prepare routine documents including letters, reports, presentations and forms.
• Take and transcribe formal minutes.
• Enter and store data, maintain information systems, log patient contacts on Lorenzo, produce basic statistical reports and undertake surveys or audits.
• Prioritise work, manage diaries and arrange meetings, resolving conflicting appointments.
• Maintain paper and electronic filing systems and databases.
• Coordinate programmes of work such as training schedules, events and room use, and manage on‑call rotas.
• Control stock, goods receipt and the cash office.
• Advise and demonstrate workplace routines to new or less experienced staff.

Skills

Typing RSA stage 3

Administration

Minute taking

Data entry

Prioritisation

Communication

Teamwork

Training

Education

RSA stage 3 typing (or equivalent)

Tools

Word

Excel

Access

Outlook

Lorenzo

Job description

This Team Administrator post sits within an assigned team at North Staffordshire Combined Healthcare Trust, and two people are being sought. The work centres on keeping the team's day-to-day administration running, covering correspondence, telephone queries, diaries, minutes and records. The role also requires flexibility to cross-cover for colleagues in other teams when needed. Candidates need RSA stage 3 typing or equivalent, plus prior administration and minute-taking experience.

What the job involves

• Provide administrative support to the assigned team to keep day-to-day operations running smoothly
• Cross-cover for colleagues in other teams as required
• Handle routine information requests, correspondence, telephone queries and advice, referring as appropriate
• Liaise with partner services and organisations
• Prepare routine documents including letters, reports, presentations and forms
• Take and transcribe formal minutes
• Enter and store data, maintain information systems, log patient contacts on Lorenzo, produce basic statistical reports and undertake surveys or audits
• Prioritise work, manage diaries and arrange meetings, resolving conflicting appointments
• Maintain paper and electronic filing systems and databases
• Coordinate programmes of work such as training schedules, events and room use, and manage on‑call rotas
• Control stock, goods receipt and the cash office
• Advise and demonstrate workplace routines to new or less experienced staff

What’s required

Qualifications

• RSA stage 3 or equivalent typing skills

Experience

• Relevant experience in an administration role
• Experience of minute taking
• Experience of electronic and manual filing systems
• Experience using office equipment

Skills & knowledge

• Good computer skills, including Word, Excel, Access and Outlook
• Excellent prioritisation skills
• Excellent written and verbal communication skills
• Strong team working
• Willingness to undertake relevant training courses

What’s offered

• Wellness opportunities
• Flexible working