Team Administrator

Pinsent Masons; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading legal services provider in London is seeking a Team Administrator to provide proactive administrative support. This 6-month fixed-term contract offers a hybrid working model with responsibilities including supporting billing tasks, managing diaries, and maintaining documentation. Ideal candidates should have strong administration experience and a proactive mindset. Enjoy benefits such as flexible working and generous leave entitlements.

Benefits

Flexible, agile working

Carers’ leave

Annual leave

Pension scheme

Private healthcare

Life assurance

Interest-free loans

Cycle to work scheme

Responsibilities

• Supporting fee earners with billing tasks and monthly billing cycles.
• Managing diary for MLS Leadership, including arranging meetings and travel.
• Maintaining document management systems and processing expenses.

Skills

Administration experience

Experience of working with systems and Microsoft packages

Proactive mindset

Job description

Team Administrator

London

Vario is Pinsent Masons’ market-leading alternative legal services provider, offering a unique blend of Flexible Services, Consulting & Technology, Legal Project Management and Managed Legal Services (MLS).

We are looking for a Team Administrator to deliver proactive, high‑quality administrative support across our UK MLS teams, with a particular focus on our Property MLS team and MLS Leadership group.

This is a 6‑month fixed‑term contract, offering an excellent opportunity to develop your career within a legal services environment. The role is hybrid, with a 60/40 office‑to‑home working pattern.

Key Responsibilities

Property MLS

• Supporting fee earners with billing tasks and monthly billing cycles
• Support with process optimisation for all MLS mobilisation workstreams – supporting with drafting of process templates, updating project plans, ways of working manuals, rate cards, reporting
• Support with client insights – ad hoc research tasks, updating CRM systems
• Assisting with ad‑hoc queries and projects as required
• Use of Docusign to arrange signatures for engagement letters
• Manage and maintain the document library, ensuring all documents are filed in the appropriate location

MLS Leadership Support

• Diary management for MLS Leadership including arranging meetings, ensuring the Outlook diary is up to date, taking responsibility for booking travel, meeting rooms – equipment and refreshments
• Inbox management – proactive management of MLS Leaderships incoming e‑mails, acknowledging receipt and responding where able and rerouting as appropriate.
• Document management – creating and managing documentation – drafting correspondence, producing documents/letters/mails/presentations – formatting and storing appropriately
• Processing expenses as assigned

Person Specification

• Administration experience
• Experience of working with systems and Microsoft packages
• Proactive mindset, taking ownership and anticipating needs

What We Offer

• Flexible, agile working – including the option to work from home, subject to business needs
• Up to five days’ paid carers’ leave to support your caring responsibilities
• 25 days’ annual leave, with the ability to purchase or carry over an additional five days
• A contributory pension scheme (up to 5%)
• Private healthcare cover
• Life assurance at four times your base salary
• Access to interest‑free loans for season tickets, gym membership, and rental deposits
• Cycle to work scheme

Next Stages

After you submit your application, our Recruitment team will review it and update you on the outcome.

Our selection process typically involves two interview stages, giving you the chance to meet two members of the hiring team at each stage. We aim to be flexible and will adapt the process to suit the needs of the role or individual candidates.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

Our in‑house recruiter, Victoria Greaves, would be happy to have an informal chat about this role, provide this job advert or our application form in an alternative format, and/or discuss any reasonable adjustments to be made either during the recruitment process or after offer stage. You can contact Victoria by emailing [e-mail].