Surgery Division Executive Assistant

Salisbury NHS Foundation Trust; Salisbury; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous annual leave

Staff discounts

Onsite facilities

Job summary

Salisbury NHS Foundation Trust is seeking an experienced Personal Assistant to support the Surgery Divisional Management Team. You will provide high-quality administrative and secretarial support to the Divisional Director of Nursing, Director of Operations, and Medical Director, coordinating communications and maintaining efficient systems.

The role requires minute-taking, action tracking, and professional liaison with internal and external stakeholders.

Qualifications

• GCSE Level C (or equivalent) in English Language and Maths.
• Experience in Band 3 or above administration role.
• High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, MS Teams and use of internet.
• Minute Taking.
• NHS/HR experience in a large organisation.
• Experience of supporting the management of projects, monitoring delivery of actions against milestones.

Responsibilities

• Providing comprehensive administrative and secretarial support to the DMT.
• Acting as a key communication link between the DMT and wider Divisional Teams.
• Maintaining effective systems to support divisional management.
• Managing senior leaders' diaries using Outlook.
• Preparing agendas, meeting packs, and accurate minutes for divisional and Trust-wide meetings.
• Tracking decisions, maintaining action logs, and following up outstanding actions.

Skills

Highly organised

Effective communicator

Discretion and confidentiality

Diary management

Education

GCSE English and Maths (minimum C)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

MS Teams

Internet usage

Job description

Salisbury NHS Foundation Trust is seeking an experienced Personal Assistant to support the Surgery Divisional Management Team. You will provide high-quality administrative and secretarial support to the Divisional Director of Nursing, Director of Operations, and Medical Director, coordinating communications and maintaining efficient systems.

The role requires minute-taking, action tracking, and professional liaison with internal and external stakeholders.