Personal Assistant to Surgery Division

Salisbury NHS Foundation Trust; Salisbury; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous annual leave

Staff discounts

Onsite facilities

Job summary

Salisbury NHS Foundation Trust is seeking an experienced Personal Assistant to support the Surgery Divisional Management Team. You will provide high-quality administrative and secretarial support to the Divisional Director of Nursing, Director of Operations, and Medical Director, coordinating communications and maintaining efficient systems.

The role requires minute-taking, action tracking, and professional liaison with internal and external stakeholders.

Qualifications

• GCSE Level C (or equivalent) in English Language and Maths.
• Experience in Band 3 or above administration role.
• High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, MS Teams and use of internet.
• Minute Taking.
• NHS/HR experience in a large organisation.
• Experience of supporting the management of projects, monitoring delivery of actions against milestones.

Responsibilities

• Providing comprehensive administrative and secretarial support to the DMT.
• Acting as a key communication link between the DMT and wider Divisional Teams.
• Maintaining effective systems to support divisional management.
• Managing senior leaders' diaries using Outlook.
• Preparing agendas, meeting packs, and accurate minutes for divisional and Trust-wide meetings.
• Tracking decisions, maintaining action logs, and following up outstanding actions.

Skills

Highly organised

Effective communicator

Discretion and confidentiality

Diary management

Education

GCSE English and Maths (minimum C)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

MS Teams

Internet usage

Job description

Please Note: We are unable to provide sponsorship for this position

Are you an experienced and highly organised administrator looking for a rewarding role where your contribution truly makes a difference? We are seeking a proactive and efficient Personal Assistant to the Surgery Divisional Management Team.

This is an exciting opportunity to play a key role in supporting senior divisional leaders and ensuring the smooth, effective delivery of services across our Division.

Main duties of the job

As the Division's central point of contact, you will provide high-quality administrative support to the Divisional Director of Nursing, Director of Operations, and Medical Director. You will help the DMT fulfil its responsibilities by coordinating communication, maintaining effective administrative systems, and supporting divisional objectives.

Your responsibilities will include:

• Providing comprehensive administrative and secretarial support to the DMT.
• Acting as a key communication link between the DMT and wider Divisional Teams.
• Maintaining effective systems to support divisional management.
• Managing senior leaders' diaries using Outlook.
• Preparing agendas, meeting packs, and accurate minutes for divisional and Trust-wide meetings.
• Tracking decisions, maintaining action logs, and following up outstanding actions.
• Communicating professionally with internal and external stakeholders, including medical and non-medical professionals.

We are looking for someone who is:

• Highly organised, efficient, and experienced in senior-level administrative support.
• Proactive and able to manage multiple priorities in a fast-paced environment.
• An effective communicator who maintains professionalism at all times.
• Discreet and able to handle sensitive, confidential information.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Experienced in minute-taking, action tracking, and preparing meeting documentation.

About us

Salisbury NHS Foundation Trust (SFT) is part of the Bath, Swindon and Wiltshire (BSW) Hospitals Group, alongside Great Western Hospitals NHS Foundation Trust and the Royal United Hospitals Bath NHS Foundation Trust. Together, we are committed to delivering outstanding, sustainable healthcare through collaboration, innovation and excellent patient care.With a history spanning more than 250 years, SFT combines a proud heritage with a forward-looking approach to healthcare. We employ more than 4,000 staff, provide around 470 beds and deliver acute, specialist and regional services across Wiltshire and beyond.Our people are at the heart of everything we do. We are committed to creating an inclusive, supportive workplace where colleagues feel valued, developed and empowered to reach their potential. Flexible working helps colleagues balance work and personal commitments while meeting the needs of patients.We offer NHS benefits including the NHS Pension Scheme, generous annual leave, staff discounts and onsite facilities.Salisbury offers an exceptional quality of life, combining a historic city with beautiful countryside, access to the south coast and excellent transport links. Find out more at Experience Salisbury.

Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person Specification

• GCSE Level C (or equivalent)in English Language and Maths
• Experience in Band 3 or above administration role
• High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, MS Teams and use of internet.
• Minute Taking
• NHS/HR experience in a large organisation.
• Experience of supporting the management of projects, monitoring delivery of actions against milestones.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,392 to £31,157 a yearper annum pro rata if part time