Personal Assistant to Surgery Division

The Methodist Church in Britain; Kingswood; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous annual leave

Staff discounts

Onsite facilities

Flexible working

Job summary

Salisbury NHS Foundation Trust is seeking a Personal Assistant to support the Surgery Division's senior management. You will manage calendars, prepare agendas and minutes, and act as a central contact across medical and non-medical stakeholders.

The role requires discretion with confidential information, and strong proficiency in Outlook, Word, Excel, PowerPoint and MS Teams. NHS experience is advantageous, with flexible working options available.

Qualifications

• GCSE grade C in English and maths.
• Experience in a Band 3 or above administration role.
• Senior-level administrative support and minute-taking.
• Proficient in Outlook, Word, Excel, PowerPoint and MS Teams.
• Discretion when handling confidential information.

Responsibilities

• Provide high-quality administrative and secretarial support to the divisional management team.
• Support the divisional director of nursing, director of operations and medical director.
• Coordinate communication and support divisional objectives.
• Act as the key link between the divisional team and wider staff.
• Maintain administrative systems and manage senior leaders' diaries.
• Prepare agendas, meeting packs and minutes for meetings and track actions.

Skills

Highly organised

Discretion

Professional communication

Multitasking

Outlook proficiency

Education

GCSE English and Maths

Tools

Outlook

Word

Excel

PowerPoint

MS Teams

Job description

Personal Assistant post supporting the Surgery Division's management team at Salisbury NHS Foundation Trust, acting as the central point of contact for the divisional director of nursing, director of operations and medical director. The work centres on secretarial and administrative support: managing senior diaries, preparing agendas, meeting packs and minutes, and tracking decisions and actions. The role links the team with wider divisional staff and deals with sensitive information across medical and non-medical stakeholders. Visa sponsorship is not available for this position.

What the job involves

• Provide high-quality administrative and secretarial support to the divisional management team
• Provide administrative support to the divisional director of nursing, director of operations and medical director
• Help the divisional management team meet its responsibilities by coordinating communication and supporting divisional objectives
• Act as the key communication link between the divisional management team and wider divisional teams
• Maintain effective administrative systems to support divisional management
• Manage senior leaders' diaries using Outlook
• Prepare agendas, meeting packs and accurate minutes for divisional and Trust-wide meetings
• Track decisions, maintain action logs and follow up outstanding actions
• Communicate professionally with internal and external stakeholders, including medical and non-medical professionals

Qualifications

• GCSE grade C (or equivalent) in English language and maths

Experience

• Experience in a Band 3 or above administration role
• Senior-level administrative support
• Minute-taking, action tracking and preparing meeting documentation

Skills & knowledge

• High proficiency in Outlook, Word, Excel, PowerPoint, MS Teams and internet use
• Highly organised and efficient
• Managing multiple priorities in a fast-paced environment
• Professional communication with internal and external stakeholders
• Discretion when handling sensitive, confidential information

Nice to have

• NHS or HR experience in a large organisation
• Experience supporting project management and monitoring delivery of actions against milestones

What’s offered

• NHS Pension Scheme
• Generous annual leave
• Staff discounts
• Onsite facilities
• Flexible working