Substations Project Coordinator & Admin Specialist

Omexom UK; United Kingdom; On-site; GBP 26,000 - 38,000; Full time

Job summary

Omexom UK is seeking a Project Coordinator to support projects within the Substations unit. You will handle general office administration, maintain records, prepare reports, and coordinate travel and timesheets to meet deadlines.

The role requires at least 2 years of administrative experience, strong IT skills, and a proactive, team‑oriented approach to support project managers and the project director.

Qualifications

• Minimum 2 years recent experience providing administrative support in a busy office.
• Strong IT skills with MS Office and the ability to quickly learn new software.
• Excellent organisational, communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Able to work under pressure, be a team player and show initiative.

Responsibilities

• Provide general support to Project Managers and Project Director.
• Act as a point of contact for staff, contractors, customers and suppliers.
• Support work planning by compiling work packages for installation teams.
• Complete administration related to procurement, fleet and other duties.
• Prepare adhoc reports as required by Finance Business Partner or PMs.
• Collate and input timesheets weekly to meet deadlines.
• Prepare payroll reports for monthly allowances payments.
• Administer expense payments and credit/fuel cards.
• Take and update meeting minutes as required.
• Populate accounting system with timesheet data.
• Maintain records and file documents (near misses, safety audits).
• Manage Goods Received Notes and employee leave records.
• Coordinate travel arrangements for staff members.

Tools

SAP

Microsoft Office

Job description

Omexom UK is seeking a Project Coordinator to support projects within the Substations unit. You will handle general office administration, maintain records, prepare reports, and coordinate travel and timesheets to meet deadlines.

The role requires at least 2 years of administrative experience, strong IT skills, and a proactive, team‑oriented approach to support project managers and the project director.