Projects & Administration Coordinator

Omexom; Scotland; On-site; GBP 26,000 - 34,000; Full time

Job summary

Omexom is seeking a Project Coordinator in the Substations business unit. The role supports projects through general office administration and project coordination, reporting to the Senior Project Manager, and coordinating with project teams and stakeholders.

You will help with work planning, timesheet input, payroll reporting, procurement admin, travel arrangements and document control, contributing to efficient project delivery and safety records.

Qualifications

• 2 years of administrative support experience in a busy office environment.
• Strong IT skills including Microsoft Office and the ability to learn new software quickly.
• Excellent organisational, communication and interpersonal skills with high accuracy.
• Able to work under pressure, be a team player and be self-motivated.
• Demonstrate initiative to learn new skills and tasks.

Responsibilities

• Provide general support to Project Managers and the Project Director.
• Act as a point of contact for business unit staff, contractors, customers and suppliers.
• Support work planning by compiling work packages for installation teams.
• Complete administration related to procurement, fleet and other duties.
• Prepare adhoc reports as required by Finance BP or Project Managers/Director.
• Collate and input timesheets weekly to a strict deadline.
• Prepare payroll reports for monthly allowances.
• Administer expense payments.
• Credit and fuel card administration and analysis.
• Take and update meeting minutes as required.
• Populate accounting system with timesheet data.
• Maintain records and files including near misses, safety audits and inspections.
• Coordinate travel arrangements for staff.

Skills

Organisation skills

Problem solving

Good communication

Critical thinking

Team player

Self-motivation

Time management

Collaboration

Tools

Microsoft Office

SAP purchasing

Job description

Omexom is seeking a Project Coordinator in the Substations business unit. The role supports projects through general office administration and project coordination, reporting to the Senior Project Manager, and coordinating with project teams and stakeholders.

You will help with work planning, timesheet input, payroll reporting, procurement admin, travel arrangements and document control, contributing to efficient project delivery and safety records.