Project Coordinator

Vinci; Sheepwash; On-site; GBP 22,000 - 30,000; Full time

Job summary

Vinci is seeking a Project Coordinator in the United Kingdom to support Project Managers and Directors with general office administration and project coordination. You will liaise with staff, contractors, customers and suppliers while assisting with work planning and procurement documentation.

The role requires strong IT skills, excellent organization, and the ability to work under pressure in a busy environment. Experience with timesheets and payroll reports is beneficial.

Qualifications

• Minimum 2 years recent experience providing administrative support.
• Strong IT skills including Microsoft Office and ability to learn new software.
• Excellent organisational, communication and interpersonal skills.
• High level of accuracy and attention to detail is essential.
• Ability to work under pressure, be a team player and be self-motivated.
• Experience in compiling tender or procurement documentation and travel bookings is a plus.

Responsibilities

• Provide general support to Project Managers and Project Director.
• Act as a point of contact for staff, contractors, customers and suppliers.
• Support the work planning process by compiling work packages for issue to installation teams.
• Complete administration for procurement, fleet and other general duties.
• Collate and input timesheets weekly to a strict deadline.
• Prepare payroll reports for monthly allowances.
• Administer expense payments and credit/fuel card analysis.
• Take/update meeting minutes as required.
• Populate accounting system with timesheet information.
• Maintain records and file documents (e.g. audits, leave, Goods Received Notes).
• Coordinate travel arrangements for staff and liaise with stakeholders (BUGM, Finance BP, Project Managers, teams).
• Demonstrate teamwork, reliability and initiative in line with Omexom values.

Skills

Administrative support

Microsoft Office

Time management

Communication skills

Teamwork

Self-motivation

Problem solving

Attention to detail

SAP purchasing

Procurement docs

Tools

SAP purchasing module

Job description

The Project Coordinator role will be to support projects by delivering general office administration and project coordination., Including but not limited to the following:

• Provide general support to Project Managers and Project Director.
• Act as a point of contact for business unit staff, contractors, customers and suppliers.
• Support the work planning process compiling work packages for issue to installation teams.
• Complete administration associated with procurement, fleet and other general duties.
• Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director
• Collation and input of timesheets on a weekly basis to a strict deadline
• Preparation of payroll reports for payment of monthly allowances
• Administration of expense payments
• Credit and Fuel card administration and analysis
• take/update meeting minutes as required.
• Populate accounting system with timesheet information
• Maintain records and file documents including:
• Near misses, Positive Interventions, site Safety Audits and Inspections.
• Goods Received Notes
• Employee leave records
• Coordinate travel arrangements for staff members, Relationships with key stakeholders:
• BUGM
• Finance Business Partner
• Project Managers
• Project teams
• Functional support teams
• The jobholder must be a motivated self-starter, possessing:
• A minimum of 2 years recent experience in providing administrative support within a busy office environment.
• Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
• Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
• A high level of accuracy and attention to detail is of the upmost importance
• Be able to work under pressure, be a team player and have a high level of self-motivation.
• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily., Relevant additional qualifications which will assist in ensuring high levels of performance.
• Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.
• Previous experience of processing attendance timesheets.
• Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
• Knowledge of SAP purchasing module, Organisation skills
• Problem solving skills
• Good communication skills
• Critical thinking
• Working well in a team
• Self-motivation
• Good time management
• Excellent collaboration and people skills
• Values In line with Omexom's values, the jobholder must have the following qualities:
• Team Spirit & Generosity - able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
• Trust and Empowerment - enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
• Integrity and Responsibility - enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.