Studio Operations & Facilities Coordinator

Hybride; United Kingdom; Remote; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Flexible core hours

25 days annual leave

EU remote work up to 4 weeks/year

Life insurance

Job summary

Ubisoft UK is seeking a dedicated Workplace Specialist to ensure our studio operates smoothly on site, greeting colleagues and external contacts and driving a welcoming atmosphere.

You will manage facilities operations, repairs, vending/coffee, events, and health and safety practices with flexibility around a 9am–5pm core schedule, on-site 5 days a week. This role emphasizes proactivity and continuous improvement to enhance the studio experience.

Qualifications

• Experience in a workplace/facilities office/coordinator role and understanding of general office health and safety practices, facilities management, and event coordination.
• Flexibility and adaptability to prioritise tasks in a dynamic environment.
• Excellent communication, collaboration, and time management skills.
• Exposure to health & safety practices such as housekeeping checks, fire marshalling, or first aid.
• Patience, approachability, problem-solving mindset, and ownership of tasks.
• Familiarity with administrative tools and ticketing systems; Jira and Miro are desirable.

Responsibilities

• Oversee facilities operations including repairs and maintenance to ensure smooth studio functioning.
• Coordinate events and manage daily office operations including vending/coffee machines replenishment.
• Uphold health and safety practices and conduct housekeeping checks as required.
• Be the face of the studio, greeting colleagues and external contacts to foster a welcoming atmosphere.
• Maintain proactive, flexible scheduling and appropriate coverage across the core hours.

Skills

Communication

Time management

Flexibility

Teamwork

Customer service

Health & safety

Proactivity

Problem solving

Administrative support

Tools

Jira

Miro

Job description

Ubisoft UK is seeking a dedicated Workplace Specialist to ensure our studio operates smoothly on site, greeting colleagues and external contacts and driving a welcoming atmosphere.

You will manage facilities operations, repairs, vending/coffee, events, and health and safety practices with flexibility around a 9am–5pm core schedule, on-site 5 days a week. This role emphasizes proactivity and continuous improvement to enhance the studio experience.