Office & Facilities Manager

Supermassive Games; Guildford; On-site; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Annual leave 25 days

Private medical insurance

Healthcare cash plan

Life assurance

Pension

Employee assistance programme

Income protection

Enhanced family leave

Referral scheme

Job summary

Supermassive Games in Guildford is seeking an experienced Office & Facilities Manager to maintain a safe, compliant and smoothly running studio. This standalone, hands-on role offers genuine ownership of the building, from health and safety to maintenance, suppliers and the facilities budget.

You'll report to the HR Director and collaborate with IT, HR and leadership across the studio. If you enjoy creating reliable routines and coordinating space moves, you’ll fit right in.

Qualifications

• Proven experience in facilities or office management, including planned maintenance and building compliance.
• Experience managing health and safety in an office or similar workplace.
• IOSH Managing Safely or equivalent.
• Experience working with landlords or building management to resolve issues, and managing budgets, suppliers and contract renewals.
• Strong organisation and prioritisation skills, able to work on your own initiative.
• Confidence talking to people at every level, with discretion around confidential information.

Responsibilities

• Be the main contact with landlord and building management, organising servicing/inspections and coordinating contractors.
• Carry out health, safety and fire responsibilities including risk assessments, fire drills and incident follow-up.
• Manage day-to-day office running: supplies, post, couriers, access cards, meeting rooms.
• Budget and supplier management: track spend, raise POs and process invoices; negotiate renewals.
• Plan space and moves; collect energy/waste data and find ways to reduce impact.
• Coordinate studio events with HR and project teams.

Skills

Facilities management

Health and safety

Budget management

Organisation and planning

Stakeholder communication

Education

IOSH Managing Safely

NEBOSH General Certificate

Job description

About the role

We’re looking for an experienced Office & Facilities Manager to keep our studio safe, compliant and running smoothly.

This is a standalone, hands‑on role with genuine ownership - you'll be doing as much as you're organising. You’ll be our go‑to person for the building, from health, safety and fire to maintenance, contractors and the facilities budget. You’ll also look after the day‑to‑day running of the office and help bring the studio together for events. If you’re self‑sufficient, like variety, and get satisfaction from putting good routines in place and seeing things through, you’ll fit right in.

You’ll report to the HR Director and work closely with teams across the studio, particularly IT, HR and Leadership.

What you’ll be doing

• Looking after the building: being our main contact with the landlord and building management, doing regular walk‑rounds to spot issues early, keeping on top of servicing and inspections, and getting contractors in (and checking their work) when something needs a specialist.
• Keeping us safe: as the studio’s competent person for health, safety and fire, you’ll carry out risk assessments (including COSHH and DSE), run fire alarm tests and evacuation drills, keep our first aiders and fire marshals trained, and record and follow up incidents, including RIDDOR reporting.
• Keeping the office running day to day: ordering supplies and snacks, sorting post and deliveries, booking couriers and catering, issuing access cards, and making sure meeting rooms, kitchens and shared spaces are stocked and ready to use.
• Budget and suppliers: tracking facilities spend, placing orders, raising POs and processing invoices, and negotiating renewals with suppliers.
• Space, moves and sustainability: keeping floor plans and desk allocations current, planning and helping with internal moves on the day, collecting our energy and waste data, and finding practical ways to cut our impact.
• Studio events: working with HR and project teams to set up and clear down events, from all‑studio meetings to game launches and awareness days.

What you’ll bring

• Proven experience in facilities or office management, including planned maintenance and building compliance
• Practical experience managing health and safety in an office or similar workplace
• IOSH Managing Safely or equivalent
• Experience working with landlords or building management to get issues resolvedExperience managing a budget, suppliers and contract renewals
• Strong organisation and prioritisation skills, comfortable working on your own initiative
• Confidence talking to people at every level, with discretion around confidential information

It would be great if you also have

• NEBOSH General Certificate
• Experience of office moves, lease exits or dilapidations
• Knowledge of sustainability reporting
• A working knowledge of UK GDPR, particularly around CCTV and access control
• A current first aid or fire marshal certificate

25 Days Annual Leave(3 of which are used when we close the studio for our end of year break)

Private Medical Insurance (BUPA)

Healthcare Cash Plan (Medicash)

Life Assurance (6 x annual salary)

Pension Scheme

Employee Assistance Programme

Income Protection

Enhanced Family Leave (maternity and paternity pay)

Generous staff referral scheme