Studio Executive

HLM Architects; Glasgow; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

HLM Architects is seeking a proactive Studio Executive to join our Glasgow studio and work closely with the Studio Director and team. You will provide facilities management, front of house duties and general administrative support to help the studio run smoothly.

The role offers variety and the chance to make a tangible impact, from ordering supplies and planning staff engagement events to dealing professionally with clients and colleagues.

Qualifications

• Able to work independently with initiative and manage a varied workload.
• Strong administrative support skills with attention to detail.
• Excellent communication and interpersonal skills with diverse stakeholders.
• Professional, approachable, customer-focused attitude and problem solving.

Responsibilities

• Provide facilities management, front of house duties and general administrative support.
• Assist with day-to-day studio operations: order supplies, plan staff engagement events, and handle client interactions.
• Serve as go-to person for all studio-related matters and support the Studio Director and team.
• Support a smooth running of the Glasgow studio and contribute to a positive, efficient work environment.

Skills

Independent work

Admin support

Communication skills

Customer-focused

Active listening

Microsoft Office

Office management

Tools

Microsoft Office

Job description

We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Belfast, Plymouth, Birmingham, and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 20 largest practices in the UK this year, other recent accolades include:

• AJ100 List of UK’s Top Architectural Practices 2025
• Shortlisted, AJ100 Awards – Employer of the Year 2025
• Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025
• Shortlisted, Architect of Year Awards – Employer of the Year 2025
• Highly Commended, MMC Awards – Architectural Practice of the Year 2025

We’re looking for an enthusiastic Studio Executive to work closely with our Studio Director and team in Glasgow to provide a mix of facilities management, front of house duties and general administrative support. This is a varied role where you will have a broad range of responsibilities and the opportunity to make a big impact on our Glasgow Studio. We’re looking for someone who will assist with the smooth day-to-day running of our Studio; from, ordering supplies, planning staff engagement events, to dealing professionally with our clients. You’ll help our employees feel supported and act as the go to person for all things Studio related.

This is a rewarding role, perfect for someone who enjoys taking initiative, loves variety, can juggle tasks and solve problems. You’ll have scope to make a real impact on how we do things and be part of a larger team spanning across our 8 studios.

Skills and experience

• Able to work independently, using initiative to plan and manage a varied workload and meet deadlines.
• Have strong administrative support skills, working with care and attention to detail.
• Strong communication and interpersonal skills, with the ability to build positive relationships with a diverse range of people.
• Professional, approachable and customer-focused, with a positive and helpful attitude.
• Enjoy listening to others, analysing information and situations and problem solving.
• Proficient in Microsoft Office.
• At least 3 years' experience in an administrative, office management, facilities, or similar support role is desirable.

We offer a friendly studio environment, an award-winning lifestyle package, and a commitment to your personal development through the HLM Academy. We are also an Employee Owned Trust, which means our employees have a sense of ownership, a say in our direction and are rewarded for the part they play in our future success.

Those shortlisted will be contacted.

Diversity, Inclusion and Belonging matter deeply to us. We want everyone to feel welcome and supported to thrive. If you need any adjustments to the application or interview process, just let our HR team know and we’ll be happy to support you.

HLM Architects is an Equal Opportunities Employer.