Studio and Facilities Coordinator

Image Simon Menges; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Private health insurance

Cycle-to-work scheme

Cash health plan

Employer pension contributions

Employee assistance plan

Visa assistance for relocation

Job summary

Image Simon Menges seeks a Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio in London. You will work directly with the Head of Operations, Front of House Coordinator, and Housekeeper to maintain an organised, hospitality-focused studio culture in a fast-paced, creative environment.

This is a full-time, on-site role in our London studio. Key responsibilities include coordinating facilities, health and safety tasks, and supporting FOH and

Qualifications

• Proactive problem-solving and ability to multitask in a fast-paced environment.
• Strong time management and clear communication skills.
• Experience in facilities/operations or studio coordination preferred.
• IOSH Managing Safely or other H&S qualifications desired.
• Fire Warden and First Aid at Work qualifications are advantageous.

Responsibilities

• Coordinate studio operations, facilities and maintenance to keep the space organised and efficient.
• Support health and safety activities including weekly checks and incident tracking.
• Cover Front of House tasks and assist other operations roles as needed.
• Assist with planning staff events, breakfasts, lunches and trips.

Skills

Proactive problem-solving

Time management

Communication skills

Multitasking

H&S awareness

Job description

Reporting to: Head of Operations

We are seeking a Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio. This role involves working directly with the Head of Operations, Front of House Coordinator, and Housekeeper to ensure that the studio remains organised and set up for efficient working and that our established hospitality-focused culture is maintained. This role offers an excellent opportunity for an ambitious, proactive and agile professional who thrives in a dynamic,fast pacedand creative environment. This position requires full-time presence in our London studio.

Responsibilities

Studio and facilities

• Act as an internal ambassador for how we use our LPS 'house' and promote a culture of collaboration and respectful use of the office spaces
• Conduct AM/PM walkarounds and studio opening/closing as required responding proactively to any facilities issues
• Own PPM and compliance schedule, maintain asset registers and records
• Coordinate planned/reactive maintenance and contractors, permits and RAMS
• Monitor storage, sample library, modelshop and library organisation
• Conduct stock takes and ordering of facilities supplies
• Support studio improvements and minor moves/changes
• Administer the studio access control system and undertake keyholder and new starter inductions
• Liaise with Subtenants on facilities related matters

Health and safety

• Conduct weekly alarm testing, statutory checks and maintain logs
• Support H&S committee with minute taking and action tracking
• Assist with risk assessments and emergency drills
• Restock first aid equipment
• Champion safe working, manual handling, and sustainability practices

Front of House and operational cover

• Cover and support the FOH Office Coordinator when absent or away from the Front Desk
• Provide support for other operational roles during periods of absence or leave
• Support the planning and preparation of studio breakfasts, lunches and all staff events and trips

Skills and experience

• Proactive problem-solving skills and ability to take responsibility, multitask and prioritise in a fast-paced environment
• Excellent time management and communication skills
• Experience in a facilities/operations or studio coordination role (creative/architecture environment a plus)
• Confident with supplier/contractor coordination and basic compliance/PPM
• Comfortable undertaking basic handy-tasks
• IOSH Managing Safely or other H&S qualifications
• Fire Warden, First Aid at Work

What we offer

Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.

In addition to a stimulating work culture, we provide a range of employee benefits, including private health insurance, a cycle-to-work scheme, a cash health plan, employer pension contributions, an employee assistance plan, and enhanced maternity and paternity leave. For candidates who need to relocate to London, we also offer visa assistance.