Studio Administrator

7N Architects; City of Edinburgh; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Employee ownership

33 days annual leave

5% employer pension contribution

Full-time 37-hour week

Salary £26,000 to £28,000

Job summary

7N Architects are an award-winning Edinburgh-based practice focused on placemaking and creating places with lasting value. We seek a proactive Studio Administrator to support a growing team of 16, reporting to the Practice Manager.

The role covers studio operations, HR administration, and health & safety coordination in a collaborative, employee-owned environment. The position is full-time (37 hours, Mon-Thu 9:00–17:30, Fri 9:00–17:00) with a salary of £26,000–£28,000, 33 days annual leave,

Qualifications

• Excellent organisation and time management capabilities.
• Proactive approach with initiative and flexibility.
• Willingness to support a variety of tasks in a collaborative studio.
• Ability to work independently and as part of a team.
• Strong interpersonal and written/verbal communication skills.
• Discretion handling confidential information.
• Good IT skills across Word, Excel and Outlook.
• Experience with databases and spreadsheets.

Responsibilities

• Provide day-to-day administrative support to the studio and maintain a well-organised environment.
• Manage the studio diary, travel bookings and general clerical tasks.
• Welcome visitors and act as first point of contact for clients and suppliers.
• Coordinate meeting room diary and arrange spaces for meetings.
• Order office supplies and studio essentials.
• Handle mail, deliveries and couriers; support studio events and activities.
• Arrange maintenance, repairs and compliance checks as required.
• Assist with staff training records and accreditation administration (RIBA Chartered Practice, ISO, etc.).

Skills

Organisational skills

Time management

Proactive mindset

Team player

Written & verbal communication

MS Office (Word, Excel, Outlook)

IT literacy

Database & spreadsheet experience

Tools

InDesign

Photoshop

Xero Accounts

Job description

7N Architects are an award winning, Edinburgh-based architecture practice with a strong focus on placemaking, creating buildings, neighbourhoods and public spaces that have lasting social, environmental and economic value. The practice works across a broad range of sectors, collaborating closely with clients, communities and project teams to create well-considered places that are both practical and inspiring.

We are an employee-owned business which values collaboration, creativity and making a meaningful contribution to the places in which we live and work. We are looking for an organised, proactive and friendly Studio Administrator to join our team. This is a varied role ensuring the day-to-day operations of the studio environment whilst supporting our growing architectural team of 16 persons. Reporting to the Practice Manager, you'll play a key role in creating a positive studio environment.

Generally

• The role is primarily to provide administrative support and to manage the studio environment.
• The job is varied in nature and requires a level of initiative, flexibility and adaptability.
• Provide day-to-day administrative support to the studio, including printing, travel bookings and general clerical tasks.
• Welcome visitors and be the first point of contact for clients, consultants and suppliers.
• Answer and direct telephone enquiries in a professional, friendly and efficient manner.
• Manage the meeting room diary and prepare meeting spaces for internal and external meetings.
• Order office supplies, groceries, catering and other studio essentials.
• Coordinate incoming and outgoing mail, deliveries and couriers.
• Support the planning and organisation of studio events and team activities.
• Arrange maintenance and repairs for the studio premises as required.
• Help coordinate staff training and maintain training records.
• Support the administration of practice accreditations, including RIBA Chartered Practice, ISO standards and other quality management systems.

HR Administration

• Support the administration of annual leave, sickness and other statutory leave.
• Help keep studio policies and documentation up to date in line with current legislation.
• Assist with recruitment activities, onboarding and induction for new team members.

Health & Safety

• Support the First Aiders and Fire Wardens by coordinating training, qualifications and appropriate cover.
• Help organise fire drills, safety checks and other compliance activities.
• Maintain Health & Safety records and ensure statutory inspections and checks are completed on schedule.

You should be someone who enjoys helping others, takes pride in keeping things organised, and who thrives in a collaborative environment. We are looking for someone who has:

• Excellent organisational and time management skills.
• A proactive approach with the ability to use initiative.
• A flexible, positive attitude and willingness to support a variety of tasks.
• The ability to work independently while also being a valued member of a team.
• Strong interpersonal skills and the confidence to build positive relationships with colleagues, clients and external contacts.
• The ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills.
• Good IT skills, including Microsoft Word, Excel and Outlook.
• Experience using databases and spreadsheets.

Desirable, but optional skills

• Experience working in a supporting administrative role in architecture, urban planning, or design fields, or an interest in these sectors.
• Experience with InDesign and/or Photoshop graphic software, or an interest in developing these skills.
• Experience of financial administration such as invoicing, payroll and/or Xero Accounts, or an interest in developing these skills.

This job description is intended to outline the main duties of the role. It will be reviewed periodically and may evolve to reflect the needs of the practice and to support your ongoing professional development.

What we offer

• The opportunity to be part of a growing employee-owned design practice
• A supportive, sociable team who love what they do
• Opportunity to contribute to a creative environment
• Ongoing support for both professional and personal development
• Quarterly team socials
• Competitive salary
• Tax-free profit share bonus under Employee Ownership structure
• Full-time 37 hour week (Monday to Thursday: 9:00am - 5:30pm, Friday: 9:00am - 5:00pm)
• 33 days annual leave (including bank holidays)
• Enhanced maternity and paternity pay
• 5% employer pension contribution (after 3 months)
• Salary - £26,000 to £28,000 subject to experience

This is a permanent position. Applicants must have an existing right to work in the UK that is not dependent on sponsorship from 7N Architects. We are unable to sponsor a visa for this role.