Studio Coordinator

The Midnight Club; Greater London; On-site; GBP 25,000 - 45,000; Full time

Job summary

An innovative creative studio seeks a proactive Studio Coordinator to enhance its vibrant environment. In this role, you will ensure the studio thrives by managing resources, coordinating exciting events, and fostering a positive atmosphere. You will be the welcoming face for clients and guests, embodying the studio's ethos. This position offers growth opportunities within a dynamic team focused on culture and creativity. If you have a passion for lifestyle and entertainment, and thrive in a collaborative setting, this is the perfect chance to make a meaningful impact in a forward-thinking company.

Benefits

Xmas office closure

Company healthcare

24/7 confidential assistance programme

Flexible working scheme

Mentoring programme

Access to training courses

Qualifications

• Experience in studio, office, or event management is essential.
• Knowledge of traffic management software is a plus.

Responsibilities

• Ensure the studio is well-maintained and fully stocked.
• Coordinate and support internal events and initiatives.
• Manage travel bookings and greet visitors warmly.

Skills

Event Management

Office Management

Supplier Negotiation

Traffic Management Software

Proactive Problem Solving

Education

1+ years of relevant experience

Tools

Float

Jira

Monday

Asana

Job description

ABOUT THE MIDNIGHT CLUB

The Midnight Club is a 360 creative studio. A united group of creators, makers and entrepreneurs - specialising in original, progressive solutions for the world's most ambitious and adventurous brands.

We're called a Club for a reason. Through a rich understanding of the landscape and environments around us, we build concepts and stories which impact culture, make a difference and drive action. We show up with energy and personality, building magnetic campaigns with a human touch.

About The Role

We have a brand new vacancy for a Studio Coordinator to join our world class team. You’ll be reporting to our Studio Manager and working within our wider Operations structure.

As our Studio Coordinator, you’ll be the driving force and a leading personality behind ensuring our studio and environment is maintained to the highest standard, providing the best representation of our ethos to our staff and clients. We’re looking for someone who is proactive, calm and confident with a highly approachable demeanour - eager to support the Studio Manager and other key personnel in the company.

You’ll play a key part in nourishing our everyday culture and atmosphere, making sure it remains healthy and reflective of our positive, progressive values. From supporting the ongoing resourcing requirements of the business, to greeting guests and clients, to executing brilliant internal events, you will help embody everything we really mean by Midnight Club.

Beyond the core responsibilities of your role, you will also have many development opportunities to support our extended teams on a selection of brilliant projects across global sport and lifestyle culture.

What you will be doing

• Ensuring the creative studio has everything it needs to thrive, including but not limited to hardware and plantware.
• Be a driving force behind the programming and production of Midnight events, everything from Summer and Xmas parties to other cultural moments.
• Working with the Studio Manager to coordinate any Midnight events, either in the space or externally.
• Supporting the Studio Manager with internal resource requests and the management of external suppliers.
• Working with landlords/contractors/Midnight staff to facilitate any works or improvements to the space.
• Developing and facilitating internal initiatives, such as talks, events, and screenings.
• Keeping the internal environment looking its best and making sure we’re always fully stocked on supplies i.e. pantry restock, kitchen supplies, etc.
• Working with the departments to manage all stock and product flowing into and out of the studio.
• Working with the project teams to make sure the latest campaign works are on display and meeting rooms are looking sharp.
• Assisting the Studio Manager in admin tasks and receiving mail and packages for the studio and team, as needed.
• Adhering to our local and environmental purchasing policies, reviewing the targets from our impact report.
• Management of the groups travel system and booking company travel as required for the various project teams.
• Be the person to meet and greet visitors to the studio ensuring they are welcomed and looked after.

About yourself

• You have 1+ years of studio/office/event management experience.
• Experience with traffic management software like Float, Jira, Monday, or Asana is considered a plus.
• Experience negotiating with suppliers and contractors is considered a plus.
• You will be required to work from our Shoreditch studio 4x per week [although this might not be necessary every single week].
• Candidates ideally demonstrate a clear passion for sport, entertainment and/or lifestyle cultures.

The package

• Xmas office closure in addition to your Holiday entitlement.
• Company healthcare for yourself with Health Shield.
• Assistance programme with 24/7 confidential access as part of your Health Shield plan.
• Flexible working scheme - WFH 1x per week for this role.
• Mentoring programme parallel to your Line Management scheme.
• Full access to a range of training courses.

The Midnight Club is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

The Midnight Club is an accredited Real Living Wage Employer.

No recruitment agencies, please.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Other

Industries

Advertising Services and Design Services