Studio coordinator & PA

Bain and Gray; Greater London; On-site; GBP 27,000 - 30,000; Full time

Job summary

An exciting opportunity awaits at a vibrant digital marketing firm seeking a Studio Coordinator and PA. In this newly created role, you'll play a pivotal part in supporting the co-founder and the team, allowing them to focus on business growth. The environment is dynamic and collaborative, where your proactive attitude and organizational skills will shine. You'll manage front-of-house duties, general administration, onboarding, and assist with events and social media. If you're detail-oriented and tech-savvy, this role offers a chance to truly make it your own in a fun and values-driven team.

Qualifications

• Proactive attitude with a focus on detail and teamwork.
• Ability to manage multiple tasks in a dynamic environment.

Responsibilities

• Manage front of house and incoming guests with professionalism.
• Handle general admin tasks including invoicing and bank management.
• Support the co-founder with PA duties and project assistance.

Skills

Detail oriented

Team-oriented

Hands-on approach

IT & Tech savvy

Job description

JGA16742
£27-30K
Location: Shoreditch

A fabulous opportunity has arisen to join a specialist digital marketing business as a studio coordinator and PA. The team are incredibly fun, sociable and are very values lead. They work closely together and genuinely believe in progression and in collaborating to achieve the best possible results. This role is newly created as the co-founder and team need someone to free their time up so they can focus on growing the business. This means, the incoming person will really be able to make the role their own.

We are looking for someone with a proactive attitude that can ride the wave of a growing small difference. Each day will look different but a broad outline of duties includes:

1. Front of House - Managing incoming guests, screening phone calls, ensuring office space is tidy, scheduling meeting rooms, and looking after company inboxes.
2. General Admin: invoicing, managing bank accounts, making payments, liaising with bookkeepers.
3. People & Culture – Onboarding new staff including organizing equipment, welcome gifts box, organizing gift boxes for new clients, managing new employee data.
4. Office Management: Look after IT and equipment, manage repairs, manage office suppliers, merchandise, business cards, and the relationship with the office supplier.
5. PA – Inbox and calendar management for the co-founder, helping with projects, booking travel, and researching.
6. Events and Social Media – Planning client and staff events, working closely with the marketing team.

Candidate Requirements:

• Detail oriented.
• Naturally driven to succeed and team-oriented.
• Hands-on approach.
• IT & Tech savvy.

Apply now to avoid disappointment!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs, and EAs across all industry sectors.

We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.