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Studio Coordinator

White Space Recruitment

Greater London

Hybrid

GBP 30,000 - 50,000

Full time

4 days ago

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Job summary

An innovative firm in the architecture and design sector is seeking a Studio Coordinator to join their dynamic team in London. This role involves providing comprehensive administrative support, managing financial tasks using Xero, and ensuring smooth communication with clients and consultants. The ideal candidate will have a background in architecture, strong administrative skills, and the ability to handle multiple tasks efficiently. With a flexible hybrid working model, this position offers the opportunity to grow in a supportive environment while contributing to exciting projects that shape the urban landscape.

Qualifications

Proven admin experience in an architecture practice is essential.
Confidence in using Xero or a similar program.
Good Microsoft Office skills including basic Excel.

Responsibilities

Complete general administrative tasks and secretarial duties.
Perform bookkeeping, credit control, and invoicing.
Manage social media and marketing occasionally.

Skills

Administrative Support

Bookkeeping

Xero

HubSpot

Microsoft Office

Communication Skills

Education

Experience in Architecture Practice

Experience in Administrative Role

Tools

Xero

HubSpot

Asna

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White Space Recruitment provided pay range

This range is provided by White Space Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from White Space Recruitment

Creative Support Recruiter | Architecture & Design

We seek a motivated and experienced Studio Coordinator to join our client's London-based practice. The practice is a small team spread across a London and Essex office set with a strong history of working on single-dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible. They are now looking to acquire the services of a Studio Coordinator to join their team, working full-time to provide all-around administrative support and adding in financial help, using Xero. The ideal candidate will be someone from an architecture background with proven admin experience and who has used Xero or a similar platform. You must also be confident speaking on the phone and picking up additional tasks within the role when required.

The Role

To complete general administrative tasks and secretarial duties within the office.
To perform bookkeeping, credit control and invoicing when needed (the company does use a finance company).
Creating leads and enquiries on HubSpot.
Answering any incoming calls.
Performing administrative tasks for Party Wall Surveying when needed.
Creating draft fee proposals when needed.
Dealing with the accountant for HR needs and expenses.
Communicating with clients and consultants.
Obtaining quotations from engineers, consultants and Build Control Body.
Using Asna to manage all administrative work.
Doing occasional cold calling and emailing to new businesses to introduce the company.
Managing social media and marketing occasionally.

The Candidate

Previous experience in administration within an architecture practice is essential.
Confidence in using Xero or a similar program.
Hybrid working with working hour flexibility.
Having previous experience working in an administrative role within the architecture/Construction industry is essential.
Previous experience using a CRM, ideally Hubspot.
Good Microsoft Office skills including basic Excel.
Comfortable speaking on the phone.

If you’re interested in the role then please apply or send your CV with your location, salary and notice period, to jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower

Seniority level

Seniority level
Not Applicable

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Architecture and Planning, Interior Design, and Construction

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