Student Records Administrator

Gateshead College; Gateshead; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Generous holiday allowance 33 days + 8

Mental health and wellbeing support

LGPS pension

Travel support: free onsite parking, 8

Retail and travel discounts

Volunteering Days

Job summary

Gateshead College is seeking two Student Records Administrators to join our Funding and Data team at the Baltic Campus. This fixed-term, full-time role (37 hours) is based in the North region and runs for 12 months, with interviews on 29th October 2026.

You will support management of student and curriculum records, ensuring data is processed accurately and in line with funding, audit and regulatory requirements, collaborating with curriculum teams and external partners to maintain high data

Qualifications

• Minimum Level 2 qualification in English and maths.
• Strong administration and data handling skills.
• Experience with IT systems and databases.

Responsibilities

• Check enrolment and learner evidence packs to ensure compliance with funding regulations.
• Maintain accurate student records, including enrolments, achievements, withdrawals and completions.
• Monitor data quality and undertake follow-up actions where required.
• Support curriculum teams and external partners with student records processes.
• Ensure records and documentation are stored securely and can be easily retrieved when needed.

Skills

Administration

Organisation

Communication

Attention to detail

IT systems

Teamwork

Regulatory understanding

Education

Level 2 English and maths

Tools

Databases

Job description

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Job profile for Student Records Administrator

Student Records Administrator

Baltic Campus 18/10/2026

The job requirements are detailed below.

Salary £26,109 per annum

Contractual hours 37

Basis Full time

Region North

Package Fixed Term for 12 months.

Job category Non Teaching

Date posted 25/09/2026

Job reference VV2144

Attachments attachment Job Description - Student Records Administrator.doc attachment Candidate Pack_generic_2026.pdf

Job overview

Are you highly organised, detail-oriented and passionate about ensuring information is accurate and compliant?

We're looking for two Student Records Administrators to join our Funding and Data team. This is an excellent opportunity for an experienced administrator who enjoys working with data and systems and takes pride in delivering a high-quality service.

In this role, you'll support the management of student and curriculum records, ensuring data is processed accurately and in line with funding, audit and regulatory requirements. You'll work closely with curriculum teams and external partners, helping to maintain high standards of data quality across the College.

What you'll be doing

• Checking enrolment and learner evidence packs to ensure compliance with funding regulations.
• Maintaining accurate student records, including enrolments, achievements, withdrawals and completions.
• Monitoring data quality and undertaking follow-up actions where required.
• Supporting curriculum teams and external partners with student records processes.
• Ensuring records and documentation are stored securely and can be easily retrieved when needed.

What we're looking for

You'll be someone who:

• Has excellent administration, organisation and communication skills.
• Has a high level of accuracy and attention to detail.
• Is comfortable using IT systems and databases.
• Can work proactively both independently and as part of a team.
• Has the ability to understand and interpret complex rules and regulations.
• Holds a minimum Level 2 qualification in English and maths.

About Gateshead College

At Gateshead College we’re famous for education with Employment Edge, industry inspired education that combines high quality learning with real world skills. This means giving our students the knowledge and skills to be successful in work and life and supporting them to be the best they can be.

This means putting everything we’ve got into making sure our students are the most employable and this is what makes our college such an exciting place to work.

From bringing industry expertise into the classroom and working hand in hand with businesses, to delivering the highest quality teaching and learning and supporting students to develop personally as well as professionally, we’re all about creating experiences that will set learners up for life

If you share our ambition, we’d love to hear from you.

In return we can offer a values-driven organisation and the chance to work with brilliant people who put students first. You’ll be listened to and will have opportunities to make an impact. We prioritise health and wellbeing and your work life balance will be respected.

Our inclusive culture means you’re valued for being yourself and diversity is celebrated, and our commitment to being a sustainable organisation means we always try to do business the right way to make our community better for everyone.

At Gateshead College we all have the opportunity to help our learners succeed and it’s this clear purpose and shared effort that makes us such a great place to work; we hope you think about joining.

Our Benefits :

• Generous holiday allowance of 33 days plus bank holidays.
• Mental health and wellbeing support, with 24/7 access to an employee assistance programme and counselling services.
• Career average pension with the Local Government Pension Scheme.
• Travel support including free onsite parking, discounted public transport scheme and cycle to work scheme.
• Retail and travel discounts.
• Volunteering Days.

Interviews will take place on 29th October 2026.