Student Records & Data Administrator

Gateshead College; Gateshead; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Generous holiday allowance 33 days + 8

Mental health and wellbeing support

LGPS pension

Travel support: free onsite parking, 8

Retail and travel discounts

Volunteering Days

Job summary

Gateshead College is seeking two Student Records Administrators to join our Funding and Data team at the Baltic Campus. This fixed-term, full-time role (37 hours) is based in the North region and runs for 12 months, with interviews on 29th October 2026.

You will support management of student and curriculum records, ensuring data is processed accurately and in line with funding, audit and regulatory requirements, collaborating with curriculum teams and external partners to maintain high data

Qualifications

• Minimum Level 2 qualification in English and maths.
• Strong administration and data handling skills.
• Experience with IT systems and databases.

Responsibilities

• Check enrolment and learner evidence packs to ensure compliance with funding regulations.
• Maintain accurate student records, including enrolments, achievements, withdrawals and completions.
• Monitor data quality and undertake follow-up actions where required.
• Support curriculum teams and external partners with student records processes.
• Ensure records and documentation are stored securely and can be easily retrieved when needed.

Skills

Administration

Organisation

Communication

Attention to detail

IT systems

Teamwork

Regulatory understanding

Education

Level 2 English and maths

Tools

Databases

Job description

Gateshead College is seeking two Student Records Administrators to join our Funding and Data team at the Baltic Campus. This fixed-term, full-time role (37 hours) is based in the North region and runs for 12 months, with interviews on 29th October 2026.

You will support management of student and curriculum records, ensuring data is processed accurately and in line with funding, audit and regulatory requirements, collaborating with curriculum teams and external partners to maintain high data