Facilities Administrator

Gateshead College; Gateshead; On-site; GBP 16,000 - 19,000; Part time

Benefits offered by this job

33 days holiday incl. bank holidays (p

Job summary

Gateshead College is seeking a part‑time Facilities Contracts Administrator to join the Estates & Facilities Team. You will support daily operations across all College sites, act as the first point of contact, and help manage helpdesk tasks, supplier documentation and space surveys.

The role includes coordinating transport bookings, monitoring Building Management Systems, and providing general administrative support to keep the estate safe and welcoming.

Qualifications

• Experience in Facilities or a similar customer‑focused administration role.
• Strong organisation, communication and admin skills.
• Confidence using MS Office and digital systems.
• Level 2 literacy/numeracy and IT skills (or working towards).

Responsibilities

• Be the first point of contact for the Facilities Team and support daily operations across all College sites.
• Manage helpdesk activity, supplier documentation and coordinate space surveys.
• Handle transport bookings, BMS monitoring and general administrative tasks.

Skills

Facilities administration

Customer service

MS Office

Education

Level 2 literacy/numeracy and IT skills

Tools

Building Management Systems

Job description

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Facilities Contract Administrator

Job details

Salary £17,641 per annum
Contractual hours 25 Basis Part time
Region North
Package Fixed Term for 6 months
Job category Non Teaching
Date posted 02/10/2026
Job reference VV2146

Attachments Candidate Pack_generic_2026.pdf Job Description Facilities Administrator.doc

Job overview

Join our dynamic Estates & Facilities Team and help keep Gateshead College running at its best. We’re looking for an organised Facilities Contracts Administrator who thrives in a busy environment and enjoys variety in their day.

The role

You’ll be the first point of contact for the Facilities Team, supporting daily operations across all College sites. From managing helpdesk activity and supplier documentation to coordinating space surveys, transport bookings, BMS monitoring and general admin support, you’ll play a key part in keeping our estate safe, efficient and welcoming.

What you’ll bring

• Experience in Facilities or a similar customer ‑ focused administration role
• Strong organisation, communication and admin skills
• Confidence using MS Office and digital systems
• A positive, proactive, team ‑ focused approach
• Level 2 literacy/numeracy and IT skills (or working towards)

It would be even better if you had

• FM or H&S qualifications, NVQ Level 3/4, First Aid, or experience with Building Management Systems.

Why Gateshead College?

You’ll join a friendly, forward ‑ thinking team, contribute to high ‑ quality service across our estate, and have the chance to grow your skills with potential for a longer ‑ term role.

About Gateshead College

At Gateshead College we’re famous for education with Employment Edge, industry inspired education that combines high quality learning with real world skills. This means giving our students the knowledge and skills to be successful in work and life and supporting them to be the best they can be.

This means putting everything we’ve got into making sure our students are the most employable and this is what makes our college such an exciting place to work.

From bringing industry expertise into the classroom and working hand in hand with businesses, to delivering the highest quality teaching and learning and supporting students to develop personally as well as professionally, we’re all about creating experiences that will set learners up for life.

If you share our ambition, we’d love to hear from you.

In return we can offer a values-driven organisation and the chance to work with brilliant people who put students first. You’ll be listened to and will have opportunities to make an impact. We prioritise health and wellbeing and your work life balance will be respected.

Our inclusive culture means you’re valued for being yourself and diversity is celebrated, and our commitment to being a sustainable organisation means we always try to do business the right way to make our community better for everyone.

At Gateshead College we all have the opportunity to help our learners succeed and it’s this clear purpose and shared effort that makes us such a great place to work; we hope you think about joining.

Our Benefits

• Generous holiday allowance of 33 days plus bank holidays (pro rata to hours and contract length )
• Mental health and wellbeing support, with 24/7 access to an employee assistance programme and counselling services.
• Career average pension with the Local Government Pension Scheme.
• Travel support including free onsite parking, discounted public transport scheme and cycle to work scheme.
• Retail and travel discounts.
• Volunteering Days.