Strategic Executive Assistant to Leadership Team

ClearView Healthcare Partners, LLC; Greater London; Vor Ort; GBP 42.000 - 56.000; Vollzeit

Zusammenfassung

ClearView Healthcare Partners is seeking a Senior Administrative Assistant to provide high‑level support to the Leadership Team, manage calendars across time zones, and drive strategic administrative initiatives. The role includes supporting Centers of Excellence, invoicing, and Salesforce entry on behalf of leadership.

You will mentor the admin team, coordinate onboarding for new admins, and help foster a productive culture while ensuring smooth operations for executives and cross‑functional

Qualifikationen

• 2–4 years of experience in a professional office environment supporting 2+ senior leaders.
• Ability to independently manage complex calendars and schedule accordingly across multiple time zones.
• Experience taking and organizing extensive notes from meetings and other company functions.
• Strong attention to detail and professional written and oral communication skills.
• Ability to manage projects and tasks to a timeline and own processes end-to-end.

Aufgaben

• Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
• Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
• Enter and update opportunities in Salesforce on behalf of leadership.
• Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
• Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required (may include travel).
• Act as a true right hand to leadership, anticipating their needs and offering proactive, strategic support.
• Mentor the Administrative Assistant team and participate in Office Manager training for new hires.
• Coordinate monthly touch bases with Office Managers and track departmental expenses.

Kenntnisse

Calendar management

Notes taking

Project management

Communication

Time zone coordination

Administrative support

Process ownership

Proactive thinking

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Salesforce

Jobbeschreibung

ClearView Healthcare Partners is seeking a Senior Administrative Assistant to provide high‑level support to the Leadership Team, manage calendars across time zones, and drive strategic administrative initiatives. The role includes supporting Centers of Excellence, invoicing, and Salesforce entry on behalf of leadership.

You will mentor the admin team, coordinate onboarding for new admins, and help foster a productive culture while ensuring smooth operations for executives and cross‑functional