Executive Admin Support: Calendar Mastery & Travel

GE HealthCare; Chalfont St Giles; On-site; GBP 42,000 - 54,000; Full time

Job summary

GE HealthCare is seeking an Executive Admin Support to provide high-level administrative assistance to senior executives. The role includes calendar management, travel arrangements, meeting coordination, document drafting, and project support within a dynamic marketing environment.

The position requires strong communication, organization, and confidentiality, with experience in budget-related tasks and cross-functional coordination.

Qualifications

• Experience supporting senior executives.
• Strong communication and organizational skills.
• Discretion and confidentiality required.

Responsibilities

• Calendar management: schedule meetings, reminders, and coordinate with attendees.
• Travel arrangements: book travel, accommodations, transportation, and manage expenses.
• Meeting coordination: prepare agendas/minutes and follow up on actions.
• Document preparation: draft correspondence, reports and presentations.
• Project management: assist planning, track progress, coordinate stakeholders.
• Marketing budget admin: PO creation, allocation and tracking, ensure timely approvals.
• External event support: coordinate venues, logistics, contracts, payments, and storage of materials.
• AST management: trained in IPP/SOAR-SAM processes for supplier/customer records.
• Confidentiality: maintain discretion and protect sensitive information.

Skills

Calendar management

Travel arrangements

Meeting coordination

Document preparation

Project management

Marketing budget

External event support

AST management

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Agora

Job description

GE HealthCare is seeking an Executive Admin Support to provide high-level administrative assistance to senior executives. The role includes calendar management, travel arrangements, meeting coordination, document drafting, and project support within a dynamic marketing environment.

The position requires strong communication, organization, and confidentiality, with experience in budget-related tasks and cross-functional coordination.