Strategic Administrative Coordinator

Ministry of Justice; Wotton-under-Edge; On-site; GBP 21,000 - 26,000; Full time

Job summary

The Ministry of Justice is seeking a Business Administrator (Full Time) to provide administrative support to managers and frontline staff by handling transactional work in a specific area. This non-operational role may involve contact with prisoners depending on area.

This post has no line management responsibilities and requires completing required training, with competent English communication.

Qualifications

• Job holders must complete specific training in their specialism once they take up post.
• An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Responsibilities

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI’s)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job description

The Ministry of Justice is seeking a Business Administrator (Full Time) to provide administrative support to managers and frontline staff by handling transactional work in a specific area. This non-operational role may involve contact with prisoners depending on area.

This post has no line management responsibilities and requires completing required training, with competent English communication.