Senior Office & Operations Coordinator

Ministry of Justice; Caernarfon; On-site; GBP 22,000 - 40,000; Full time

Job summary

Ministry of Justice in the United Kingdom seeks a co-ordination and senior administrative role within the Divisional office to provide corporate support from an office base. The post-holder will act as interface between Hub Manager, Business Manager and colleagues, with line management for Administrative Assistants and Case Administrators.

The role focuses on delivering efficient business support, compliance with health, safety and fire regs, and acting as Estates Liaison Officer for buildings.

Responsibilities

• Develop and implement administration systems and databases to support operations.
• Prepare documentation to support divisional, functional or cluster activity.
• Maintain registers (FOI, Serious Further Offences, accidents, complaints) and data entry.
• Manage imprest cash handling and related records.
• Act as Vetting Contact Point for the division/function/cluster.
• Monitor travel warrants, bus passes and cheque book requests; assist with POs.
• Attend meetings to represent the Business Manager when required.
• Coordinate health, safety and fire tasks; report issues to facilities.
• Coordinate risk assessments and training; act as First Aider/Fire Warden as needed.
• Provide leadership and training; support recruitment and staff development.
• Write reports; participate in meetings; contribute to management of the division.
• Develop own performance and manage resources; pursue professional development.
• Analyse information, compile reports, and use data to improve performance.
• Maintain confidentiality and data security under DP Act requirements.
• Support Knowledge and Information Liaison duties and record retrieval requests.
• Demonstrate pro-social behaviour and uphold NPS and HMPPS values.

Job description

Ministry of Justice in the United Kingdom seeks a co-ordination and senior administrative role within the Divisional office to provide corporate support from an office base. The post-holder will act as interface between Hub Manager, Business Manager and colleagues, with line management for Administrative Assistants and Case Administrators.

The role focuses on delivering efficient business support, compliance with health, safety and fire regs, and acting as Estates Liaison Officer for buildings.