Staffing Coordinator

Allstaff; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A staffing recruitment agency is seeking a Staffing Coordinator in Glasgow. The role involves ensuring appropriate staffing levels, coordinating with agency staff, and managing compliance with legal requirements. Ideal candidates will have experience in workforce coordination, excellent organizational skills, and proficiency in Excel. Strong stakeholder relationships and attention to detail are essential. Benefits include life assurance, pension, and competitive salary with on-site parking.

Benefits

Life Assurance

Pension

25 days annual leave + 4 bank holidays

Competitive salary

On-site parking

Qualifications

• Previous experience in workforce coordination, ideally with agency staffing.
• Experience in the FMCG industry is a plus.
• Knowledge of employment regulations related to temporary staffing.

Responsibilities

• Ensure staffing levels match weekly production requirements.
• Liaise with Production Line Managers for effective staffing.
• Create daily and weekly staff sheets for all bakery areas.

Skills

Workforce coordination

Stakeholder management

Organizational skills

Communication skills

Attention to detail

Excel proficiency

Job description

Allstaff Office Division are delighted to bring to the market the role of Staffing Coordinator.

As our client’s business continues to grow, we are now searching for a Staffing Coordinator to work within their HR Department that will be liaising and working closely with the Production Line Managers.

Location: Glasgow
Hours: Monday to Friday, 7am–3pm
Contract Type: Permanent, Full Time

Key Responsibilities

• Ensuring the staffing levels are appropriately planned and match the weekly production requirements.
• Ensuring new agency staff are prepared for their shift and meet PPE requirements.
• The daily and weekly creation of staff sheets for all areas of the bakery including day & night shift teams.
• Liaising with the Ops Director & Shift Managers to ensure bakery staff holiday Rota is managed.
• Ensuring staff weekly hours worked are accurate on Timekeeping & Attendance software.
• Build and maintain strong relationships with recruitment agencies, ensuring service levels are met.
• Manage compliance, contracts, and onboarding processes for all temporary workers.
• Monitor agency performance, track key metrics, and provide reports on staffing trends.
• Act as the main point of contact for agency staff queries and stakeholder concerns.
• Ensure adherence to legal and company policies regarding contingent workforce management.
• Support with HR administration when and where possible.

What We’re Looking For

• Previous experience in workforce coordination, ideally with exposure to agency/temporary staffing.
• Ideally experience in the FMCG industry.
• Strong stakeholder management skills with the ability to build relationships across all levels.
• Excellent organisational and communication skills.
• Excellent attention to detail.
• Experience working with recruitment agencies and managing service agreements.
• Knowledge of employment regulations related to temporary staffing is a plus.

Experience Required

• Previous experience working in a fast-paced production or similar environment is essential.
• Proficient in using Excel, including maintaining and updating trackers.
• Strong communication skills, with confidence interacting across all levels of the business.

What Our Client Offers

• Life Assurance
• Pension
• 25 days annual leave + 4 bank holidays
• Competitive salary
• On-site parking

Work Location

In person

Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using software solution providers and back-office support.