Spare Parts Administrator — Precise, Customer-Focused

Hollybank Trustees Ltd; Brandesburton; On-site; GBP 22,000 - 26,000; Full time

Job summary

A B Graphic International Limited is seeking a Spare Parts Administrator for a 6 Month Fixed Term Contract to join the Service department in Driffield. You will coordinate spare parts orders, liaise with customers and suppliers, and ensure timely despatch and accurate records.

The role emphasizes accuracy, proactive problem solving, and strong communication across teams, with on-site work and a focus on efficient service delivery to keep customers informed.

Qualifications

• Highly organised administrator with excellent attention to detail and the ability to manage multiple orders, queries and priorities in a busy environment.
• Accuracy is essential and you’ll take pride in keeping information correct and records up to date.
• Confident communication with customers, suppliers and colleagues across the business and ability to take ownership of queries through to resolution.

Responsibilities

• Process spare parts orders accurately, checking part numbers, quantities, pricing and delivery information.
• Check stock availability, raise purchase orders or internal job cards, and follow up on lead times.
• Keep customers updated on order progress, despatch dates, delays, returns and general queries.
• Support returns and warranty administration, ensuring records and paperwork are accurate and up to date.
• Work with Warehouse, Shipping, Manufacturing, Quality and Service colleagues to ensure orders are completed and despatched smoothly.

Tools

ERP systems

Spreadsheets

Job description

A B Graphic International Limited is seeking a Spare Parts Administrator for a 6 Month Fixed Term Contract to join the Service department in Driffield. You will coordinate spare parts orders, liaise with customers and suppliers, and ensure timely despatch and accurate records.

The role emphasizes accuracy, proactive problem solving, and strong communication across teams, with on-site work and a focus on efficient service delivery to keep customers informed.