Site Operations Administrator: Onboarding & HR Coordination

Joseph Gallagher Limited; Leicester; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Supportive work environment

Job summary

The Joseph Gallagher Group in Wanlip is seeking a highly organised Site Administrator to support site operations. You will coordinate staff profiles, inductions, medical coordination, holiday records and payroll queries, ensuring accurate documentation and smooth workflow.

Ideal candidates will have proven administrative experience, strong communication skills, and the ability to multitask in a site-based environment.

Qualifications

• Proven administrative experience, preferably in a site-based role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience of civil or construction would benefit but not a must.
• Familiarity with office management procedures and basic accounting principles.

Responsibilities

• Site Induction Management: Register new employees, assist in form completion and update profiles.
• Safety Critical Medical Coordination: Check staff availability, book appointments and upload results.
• Safety Glasses Prescription Processing: Liaise with Health & Safety for prescription requests.
• Friday Pack Responsibilities: Prepare and take Minutes of Meeting and compile reports for clients.
• Onboarding New Starters: Assist post-induction with site directions and contract management.
• Holiday Management: Issue and track holiday forms and records.
• Timesheet & Payroll Support: Address payroll queries and assist in timesheet prep.
• General HR Assistance: Maintain attendance/absence records and support documents.
• Training Coordination: Communicate training details and track lists.
• Administrative Duties: Prepare daily/weekly reports and manage documentation.
• Gate Access and Issues: Address gate access concerns and visitor passes.

Skills

Administrative experience

Organisational skills

Communication skills

Civil/Construction knowledge

Multitasking

Job description

The Joseph Gallagher Group in Wanlip is seeking a highly organised Site Administrator to support site operations. You will coordinate staff profiles, inductions, medical coordination, holiday records and payroll queries, ensuring accurate documentation and smooth workflow.

Ideal candidates will have proven administrative experience, strong communication skills, and the ability to multitask in a site-based environment.