Senior Site Coordinator — Operations & Documentation Lead

Millbank Holdings; Mold; On-site; GBP 32,000 - 42,000; Full time

Job summary

Millbank Holdings Ltd is seeking a highly organised Senior Site Coordinator to oversee day-to-day site administration and document control on a busy construction site. You will act as the central point of contact for visitors, contractors and stakeholders, ensuring smooth coordination with project teams.

Responsibilities include maintaining records, inductions, travel arrangements, raising purchase orders, processing invoices and supporting HSE documentation and audits.

Qualifications

• Proven experience in site administration or site coordination roles.
• Strong organisational skills with ability to manage multiple priorities.
• Experience with document control systems and administrative processes.
• Proficiency in Word, Excel, and Outlook.
• Excellent communication with site teams, contractors and stakeholders.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Act as main contact for visitors, contractors and stakeholders.
• Maintain site records, inductions, and attendance logs.
• Coordinate meetings, briefings, training and travel.
• Raise purchase orders, track deliveries, and liaise with finance.
• Maintain project documentation and ensure audit readiness.
• Support HSE documentation, inductions, and training records.

Skills

Site coordination

Organisational skills

MS Office

Communication

Problem-solving

Tools

Document control systems

Job description

Millbank Holdings Ltd is seeking a highly organised Senior Site Coordinator to oversee day-to-day site administration and document control on a busy construction site. You will act as the central point of contact for visitors, contractors and stakeholders, ensuring smooth coordination with project teams.

Responsibilities include maintaining records, inductions, travel arrangements, raising purchase orders, processing invoices and supporting HSE documentation and audits.