Contract support

Jones Lang LaSalle Incorporated; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Jones Lang LaSalle Incorporated in London is seeking a Contract Support to deliver a comprehensive contract administration service on-site. You will maintain precise financial and administrative records, process quotations, purchase orders, invoices, timesheets and holiday records, and support contract managers daily.

The role requires coordinating with site teams and head office to ensure accurate data, generate predefined reports, manage the quality management documentation, and help train

Qualifications

• Experience in contract administration and records management.
• Maintaining maintenance records including PPM/Helpdesk data.
• Ability to prepare reports and manage invoices and timesheets.

Responsibilities

• Provide comprehensive contract administration support on-site.
• Maintain concise financial and contract records.
• Prepare and issue predefined reports for contracts and clients.
• Process quotations, purchase orders, invoices, and timesheets.
• Coordinate with site teams and head office; ensure auditable trails.

Skills

Contract administration

Office administration

Financial reporting

Timesheet management

Tools

Excel

ERP/Finance System

Job description

## Contract supportApply: On-site: London, GBR: Full time: Posted Today: REQ541821**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.To provide a comprehensive and flexible contract administration service to the contract. To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and support the contract managers. To administer all financial and commercial aspects of the contracts. • To assist in the production of supporting financial information. • To maintain and update both manual and computer records relating to areas of which Integral are responsible. • To prepare and issue predefined reports, which form part of the contracts and customers requirement. • To administer quality management system documentation and ensure compliance. • Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records. • To undertake general office duties relating to the contract including but not limited to: • Correspondence and filing • Minutes of meetings • Preparation of reports and documentation • Updating of electronic records • Material ordering and administration • Subcontractor’s administration • Raising purchase orders and ensuring that purchase orders are updated when changes required. • Production of valuations and presentation of results • Production of short-range plan information • Quote logging and processing • Collating timesheets from engineers, chasing and checking quality of data • Contract set-up (PPM / System support) • Application billing preparation • Contract escalation process • To support, arrange for and undertake the training of staff as and when required. • To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes. **Location:**On-site –London, GBR