Site Administrator & Document Controller

NES Group Ltd; Grimsby; On-site; GBP 30,000 - 38,000; Full time

Job summary

NES Group Ltd in Grimsby is seeking a Site Administrator / Document Controller on a 12-month contract to support our offshore wind operations & maintenance facility. The role combines site administrative duties with document control responsibilities to ensure smooth day-to-day office operations and project document compliance.

You will handle travel and meeting logistics, coordinate with internal teams, manage purchasing and records, and guide document workflows across the project.

Qualifications

• Significant experience in Document Controller or Site Administrator roles.
• Experience supporting large multidisciplinary engineering, construction or energy projects.
• Strong document management knowledge and EDMS proficiency.
• Proficient with Microsoft Office and SharePoint.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple deadlines in fast-paced projects.
• Experience in offshore wind or renewables would be advantageous.

Responsibilities

• Provide general administrative and secretarial support to the site team.
• Arrange travel, accommodation, meeting rooms and team events.
• Welcome visitors and manage calls and enquiries.
• Coordinate communication across internal departments and stakeholders.
• Raise and track purchase orders and support requisitioning.
• Prepare agendas and record meeting minutes.
• Support training coordination for approximately 48 personnel.
• Support the document management function within the team.
• Assist with document workflow processes and requirements.
• Ensure traceability and control of project documentation.
• Maintain compliance with document control procedures and standards.
• Ensure documentation is stored, maintained and retrievable.
• Monitor incoming drawings and distribute them as required.
• Perform document management verification with contractors and suppliers.
• Provide guidance and training on document management systems.
• Support project close-out documentation activities.

Skills

Attention to detail

Organisation

Communication

Multi-tasking

Stakeholder management

Tools

EDMS

SharePoint

Microsoft Excel

Microsoft Word

Job description

Location / Contract / Hours / Sector

Location: Grimsby, UK

Contract: 12 Months

Hours: 37 Hours per Week

Sector: Offshore Wind

Our client, a major offshore wind farm developer, is seeking a Site Administrator / Document Controller to join their Operations & Maintenance facility in Grimsby on a 12-month contract basis.

This position offers a varied role with approximately 75% site administration responsibilities and 25% document control duties, supporting a busy offshore wind operations team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while maintaining high standards of document management and project compliance.

Key Responsibilities - Site Administration (75%)

• Provide general administrative and secretarial support to the site team


• Arrange travel, accommodation, meeting rooms and team events


• Welcome visitors and manage incoming calls and enquiries


• Coordinate communication across internal departments and stakeholders


• Handle incoming and outgoing correspondence


• Maintain office filing systems and records


• Raise and track purchase orders and support team requisitioning activities


• Coordinate meetings, prepare agendas and record meeting minutes


• Organise team workshops, conferences and events


• Support training coordination activities for approximately 48 personnel


• Undertake additional ad hoc administrative duties as required

Key Responsibilities - Document Control (25%)

• Support the document management function within the Operations & Maintenance team


• Assist managers and project teams with document workflow processes and requirements


• Ensure accurate traceability and control of project documentation throughout the document lifecycle


• Maintain compliance with established document control procedures and standards


• Ensure documentation is accurately stored, maintained and easily retrievable


• Monitor incoming drawings and documents, distributing them in accordance with document distribution requirements


• Perform document management verification activities with contractors and suppliers


• Provide support, guidance and training to project personnel on document management systems and processes


• Support project close-out documentation activities and reporting requirements

Requirements

• Significant experience within a Document Controller, Site Administrator, Project Administrator or similar role


• Experience supporting large, multidisciplinary engineering, construction, infrastructure or energy projects


• Strong understanding of document management processes, procedures and best practice


• Experience using Electronic Document Management Systems (EDMS)


• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and SharePoint


• Excellent organisational skills and attention to detail


• Strong communication and stakeholder management abilities


• Ability to manage multiple priorities and deadlines in a fast-paced project environment


• A proactive, service-focused and team-oriented approach


• Experience working within engineering, construction, renewables, offshore wind or similar sectors would be advantageous


• Knowledge of engineering and construction document lifecycles and workflows is highly desirable

What's on Offer

• 12-month contract with a leading offshore wind developer


• Opportunity to support a major renewable energy project


• Dynamic and collaborative working environment


• Grimsby-based role supporting a key Operations & Maintenance facility