Site Administrator & Document Controller

Confidential; Grimsby; On-site; GBP 25,000 - 35,000; Full time

Job summary

Confidential in Grimsby, UK, is seeking a Site Administrator / Document Controller for a 12-month contract. You will split time between site administration (75%) and document control (25%), supporting the offshore wind operations team and ensuring smooth day‑to‑day office functioning and project compliance.

Responsibilities include coordinating travel and meetings, managing visitors and correspondence, maintaining filing systems, raising purchase orders, and distributing documents.

Qualifications

• Significant experience in document control or site administration roles.
• Experience supporting large, multidisciplinary engineering or energy projects.
• Proficient with EDMS and Microsoft Office suite.

Responsibilities

• Provide general administrative support to the site team.
• Coordinate travel, meetings, and events.
• Manage visitors and communications to stakeholders.
• Maintain filing systems and records.
• Raise purchase orders and support requisitions.
• Prepare meeting minutes and distribute agendas.
• Support document control activities and workflow.
• Ensure project documentation traceability and compliance.

Skills

Document control

Site administration

Organisational skills

Communication

Attention to detail

Tools

EDMS

SharePoint

Outlook

Word

Excel

PowerPoint

Access

Job description

Site Administrator / Document Controller
Location: Grimsby, UK
Contract: 12 Months
Hours: 37 Hours per Week
Sector: Offshore Wind
Our client, a major offshore wind farm developer, is seeking a Site Administrator / Document Controller to join their Operations & Maintenance facility in Grimsby on a 12-month contract basis.
This position offers a varied role with approximately 75% site administration responsibilities and 25% document control duties, supporting a busy offshore wind operations team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while maintaining high standards of document management and project compliance.

Key Responsibilities Site Administration (75%)

• Provide general administrative and secretarial support to the site team
• Arrange travel, accommodation, meeting rooms and team events
• Welcome visitors and manage incoming calls and enquiries
• Coordinate communication across internal departments and stakeholders
• Handle incoming and outgoing correspondence
• Maintain office filing systems and records
• Raise and track purchase orders and support team requisitioning activities
• Coordinate meetings, prepare agendas and record meeting minutes
• Organise team workshops, conferences and events
• Support training coordination activities for approximately 48 personnel
• Undertake additional ad hoc administrative duties as required

Document Control (25%)

• Support the document management function within the Operations & Maintenance team
• Assist managers and project teams with document workflow processes and requirements
• Ensure accurate traceability and control of project documentation throughout the document lifecycle
• Maintain compliance with established document control procedures and standards
• Ensure documentation is accurately stored, maintained and easily retrievable
• Monitor incoming drawings and documents, distributing them in accordance with document distribution requirements
• Perform document management verification activities with contractors and suppliers
• Provide support, guidance and training to project personnel on document management systems and processes
• Support project close-out documentation activities and reporting requirements

Requirements

• Significant experience within a Document Controller, Site Administrator, Project Administrator or similar role
• Experience supporting large, multidisciplinary engineering, construction, infrastructure or energy projects
• Strong understanding of document management processes, procedures and best practice
• Experience using Electronic Document Management Systems (EDMS)
• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and SharePoint
• Excellent organisational skills and attention to detail
• Strong communication and stakeholder management abilities
• Ability to manage multiple priorities and deadlines in a fast-paced project environment
• A proactive, service-focused and team-oriented approach
• Experience working within engineering, construction, renewables, offshore wind or similar sectors would be advantageous
• Knowledge of engineering and construction document lifecycles and workflows is highly desirable

What's on Offer

• 12-month contract with a leading offshore wind developer
• Opportunity to support a major renewable energy project
• Dynamic and collaborative working environment
• Grimsby-based role supporting a key Operations & Maintenance facility