Site Administrator & Document Controller

NES Group Ltd; Scunthorpe; On-site; GBP 28,000 - 36,000; Full time

Job summary

NES Group Ltd seeks a Site Administrator / Document Controller to join the offshore wind operations team in Grimsby on a 12-month contract. The role balances site administration (about 75%) with document control (about 25%), ensuring smooth office operations and rigorous project documentation.

The successful candidate will manage day-to-day office tasks, coordinate travel and meetings, and uphold document lifecycle traceability across projects. Strong EDMS and MS Office proficiency are essential.

Qualifications

• Significant experience as Document Controller or Site Administrator.
• Experience supporting large multidisciplinary engineering, construction, energy projects.
• Strong knowledge of document management processes and EDMS.
• Proficient with Office apps including Outlook, Word, Excel, PowerPoint, Access and SharePoint.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities in a fast-paced project.
• Experience in offshore wind or renewable sectors is advantageous.

Responsibilities

• Provide general administrative support to the site team.
• Arrange travel, accommodation, meetings and events.
• Welcome visitors and manage incoming calls and enquiries.
• Coordinate communication across internal departments and stakeholders.
• Raise and track purchase orders and support requisitions.
• Coordinate meetings, prepare agendas and record meeting minutes.
• Organise team workshops, conferences and events.
• Support training coordination activities for personnel.

Skills

Administrative support

Document management

Stakeholder management

Microsoft Office

EDMS

Organisational skills

Communication

Multitasking

Tools

EDMS

SharePoint

Microsoft Office

Job description

Site Administrator / Document Controller

Location: Grimsby, UK

Contract: 12 Months

Hours: 37 Hours per Week

Sector: Offshore Wind

Our client, a major offshore wind farm developer, is seeking a Site Administrator / Document Controller to join their Operations & Maintenance facility in Grimsby on a 12-month contract basis. This position offers a varied role with approximately 75% site administration responsibilities and 25% document control duties, supporting a busy offshore wind operations team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while maintaining high standards of document management and project compliance.

Key Responsibilities

• Provide general administrative and secretarial support to the site team
• Arrange travel, accommodation, meeting rooms and team events
• Welcome visitors and manage incoming calls and enquiries
• Coordinate communication across internal departments and stakeholders
• Handle incoming and outgoing correspondence
• Maintain office filing systems and records
• Raise and track purchase orders and support team requisitioning activities
• Coordinate meetings, prepare agendas and record meeting minutes
• Organise team workshops, conferences and events
• Support training coordination activities for approximately 48 personnel
• Undertake additional ad hoc administrative duties as required

Document Control

• Support the document management function within the Operations & Maintenance team
• Assist managers and project teams with document workflow processes and requirements
• Ensure accurate traceability and control of project documentation throughout the document lifecycle
• Maintain compliance with established document control procedures and standards
• Ensure documentation is accurately stored, maintained and easily retrievable
• Monitor incoming drawings and documents, distributing them in accordance with document distribution requirements
• Perform document management verification activities with contractors and suppliers
• Provide support, guidance and training to project personnel on document management systems and processes
• Support project close-out documentation activities and reporting requirements

Requirements

• Significant experience within a Document Controller, Site Administrator, Project Administrator or similar role
• Experience supporting large, multidisciplinary engineering, construction, infrastructure or energy projects
• Strong understanding of document management processes, procedures and best practice
• Experience using Electronic Document Management Systems (EDMS)
• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and SharePoint
• Excellent organisational skills and attention to detail
• Strong communication and stakeholder management abilities
• Ability to manage multiple priorities and deadlines in a fast-paced project environment
• A proactive, service-focused and team-oriented approach
• Experience working within engineering, construction, renewables, offshore wind or similar sectors would be advantageous
• Knowledge of engineering and construction document lifecycles and workflows is highly desirable

What's on Offer

• 12-month contract with a leading offshore wind developer
• Opportunity to support a major renewable energy project
• Dynamic and collaborative working environment
• Grimsby-based role supporting a key Operations & Maintenance facility