Site Administrator

Fawkes and Reece; Isleworth; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive administrative assistant to support site operations in a fast-paced environment. This role involves managing schedules, organizing meetings, and maintaining communication with stakeholders. The ideal candidate will demonstrate strong organizational skills, a basic understanding of project management, and the ability to work collaboratively within a team. Join this dynamic team and contribute to impactful projects in the construction sector, particularly within the health industry. If you thrive under pressure and are ready to take initiative, this opportunity is perfect for you.

Qualifications

• Manage site team/project director's diary and organize meetings.
• Maintain site training tracker and book relevant courses.

Responsibilities

• Organize site meetings, travel arrangements, and maintain the site calendar.
• Liaise with clients and contractors while promoting internal communications.

Skills

Microsoft Office

Communication Skills

Organisational Skills

Problem-Solving Skills

Interpersonal Abilities

Basic Project Management

Education

Basic understanding of administrative processes

Introductory understanding of the construction industry

Tools

Social Media Platforms

Job description

Reference: VM-SA_1746629500
Posted: May 7, 2025

· Managing the site team/project director's diary.

· Organising on-site meetings and travel arrangements.

· Welcoming clients and liaising with contractors.

· Ordering site supplies such as stationery and PPE.

· Organising and scheduling appointments, maintaining the site calendar, and managing meeting room bookings.

· Writing and distributing emails and correspondence with internal stakeholders.

· Using Microsoft Office systems to facilitate administrative processes, including preparing reports and presentations.

· Maintaining the site training tracker and booking relevant courses.

· Promoting site internal communications using platforms and other social media.

· Promoting site activities externally in liaison with the site Office Manager and Communications Team.

· Basic understanding of administrative processes and procedures.

· Familiarity with basic project management principles, particularly within construction.

· Introductory understanding of the construction industry, especially within the health sector, including relevant regulations and practices

· Ability to work under pressure

· Good communication and interpersonal abilities

· Basic problem-solving skills for addressing on-site challenges

· Organisational skills to prioritise tasks and meet deadlines

* Ability to maintain organisation amidst a fast-paced environment

* Demonstrating sensitivity and confidentiality when dealing with difficult situations

* Proactive attitude and willingness to take initiative

* Capacity to work effectively within a team and collaborate with colleagues

* Ability to identify and solve problems efficiently