Site Administrator - Woking - 16 month FTC

GRAHAM Group; Woking; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an enthusiastic Site Administrator for a 16-month fixed-term contract. This role involves providing essential clerical support to the project team, maintaining administrative systems, and fostering strong relationships across the division. The ideal candidate will bring solid experience in site administration, be IT literate, and possess excellent communication skills. With a commitment to equal opportunities, this company values diversity and is dedicated to creating an inclusive work environment. Join a team where your contributions will be valued and recognized!

Benefits

Subsidised Private Medical Cover

Life Assurance Scheme

Contributory Pension

35 Days Annual Leave

Qualifications

• Experience in site administration and document control.
• Ability to manage dual roles effectively.

Responsibilities

• Provide clerical support to the project team.
• Assist with the development of filing and administrative systems.

Skills

Site Administration

Document Control

IT Literacy

Organizational Skills

Communication Skills

Tools

SharePoint

Viewpoint 4P

Autodesk Build

Job description

About The Role

SITE ADMINISTRATOR - 16month Fixed Term Contract

Division: Civil Engineering

Location: Woking

Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Contributory Pension, 35 Days annual leave (Including Public Holidays)

We are looking for an enthusiastic and experienced Site Administrator to join our team. Based on site, the successful candidate will assist and support the wider team and seek to establish strong working relationships across the Project and wider division.

Flexible hours may be considered for the right candidate.

The ideal candidate will have demonstrable experience in a similar Administrator/Receptionist role.

Typical duties will include:

• Provide clerical support to the project team, including word processing, photocopying, fax and post duties.
• Assist with the development and maintenance of filing and administrative systems operating in the Insurance department to include the collation of materials, as required.
• Assist with production of reports and documents to an acceptable standard, as required.
• Take and record messages accurately.
• Deal with incoming and preparation of outgoing mail.
• Book and record travel arrangements for the department.
• Carry out any other duties as are necessary within the scope and purpose of the job as requested by the Project Manager.

Essential Criteria

• Solid experience of site administration / document control experience.
• Fully IT literate, with the ability to quickly adapt to platforms such as SharePoint, Viewpoint 4P, and Autodesk Build.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Professional, approachable, and confident in dealing with stakeholders at all levels.
• Ability to work full-time on site in Leeds.
  
  Desirable Criteria

• Experience working on large-scale construction projects.
• Familiarity with document control platforms in a construction or engineering setting.
• Proven ability to manage dual roles effectively, balancing technical document control and front-facing administration tasks.

Our Commitment

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Email:[e-mail]
• Phone: [phone]

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

• Email:[e-mail]
• Phone: [phone]

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.