Senior School Administration Officer

Education Authority; Belfast City District; On-site; GBP 21,000 - 28,000; Part time

Job summary

The Education Authority in Northern Ireland is seeking an organised administrator to provide clerical and secretarial support to the Principal, school staff and Board of Governors and assist with the organisation of the school office.

You will allocate, monitor workload, manage information systems, assist with purchasing, reception duties and minutes, and support financial procedures to ensure smooth daily administration across the school office.

Qualifications

• Provide administrative, clerical and secretarial support for Principal, school staff and Board of Governors.
• Develop, maintain and operate information systems for pupils, staff, budgets and school operations.
• Complete and submit all returns/records as required.

Responsibilities

• Allocate, control and monitor work of appropriate staff.
• Identify and provide on the job training to appropriate staff.
• Operate/oversee requisitioning procedures, including ordering, purchasing, receiving, storage and distribution of resources.
• Stock control of resources.
• Receive, receipt and account for all cash.
• Bank monies and maintain banking records.
• Operate the telephone/switchboard, receive visitors and provide hospitality as required.
• Provide word processing/typing, filing, duplication and photocopying, including use of E-mail and intranet.
• Sort and distribute mail.
• Maintain secure storage of valuable items and confidential documentation.
• Draft correspondence and prepare invitations, tickets and programmes for school functions.
• Maintain diaries and arrange appointments and meetings for staff.
• Communicate with outside agencies to receive information and keep staff and parents informed.
• Service meetings and draft minutes as required.
• Assist work placement students with tasks in the school office.

Job description

The Education Authority in Northern Ireland is seeking an organised administrator to provide clerical and secretarial support to the Principal, school staff and Board of Governors and assist with the organisation of the school office.

You will allocate, monitor workload, manage information systems, assist with purchasing, reception duties and minutes, and support financial procedures to ensure smooth daily administration across the school office.