Senior Administrative Officer — Clerical & Data Support

Education Authority (Northern Ireland); Omagh; On-site; GBP 20,000 - 28,000; Full time

Job summary

Education Authority (Northern Ireland) invites applications for an EA Music - Executive Officer to provide efficient administrative, clerical and secretarial support to functional and operational staff within EA Music.

The role includes supervising clerical officers, handling data, preparing letters, minutes and courses, organizing meetings, processing claims, and maintaining filing systems in line with EA procedures.

Qualifications

• Experience providing administrative support in an office setting.
• Ability to supervise clerical staff.
• Good communication with staff and public.

Responsibilities

• Provide administrative support across IT tools (word processing, databases, spreadsheets, email).
• Supervise clerical officers in the absence of the executive officer to ensure work meets standards.
• Provide advice and assistance to EA officers, customers, the public and professionals as directed.
• Assist in qualitative and quantitative research and investigations as required by senior officers.
• Assist in data collation from various sources to support senior Education Authority officers.
• Prepare letters, minutes, notes and other clerical work as directed.
• Assist in preparing materials for courses and events as appropriate.
• Process claims and invoices for payment per Education Authority procedures.
• Maintain good relations and use tact and diplomacy when responding to queries and issues.
• Disseminate information within the service and to other sections as required.
• Handle written and verbal communications, including telephone enquiries.
• Order and monitor stationery and supplies for staff in the section.
• Organise meetings for senior EA Music officers and support courses/conferences.
• Maintain efficient recording and filing systems as directed by the executive officer.
• Undertake other duties appropriate to the grade as required by the head of section.

Skills

Administrative support

Supervision

Communication

Tools

Word Processing

Databases

Spreadsheets

Email systems

Job description

Education Authority (Northern Ireland) invites applications for an EA Music - Executive Officer to provide efficient administrative, clerical and secretarial support to functional and operational staff within EA Music.

The role includes supervising clerical officers, handling data, preparing letters, minutes and courses, organizing meetings, processing claims, and maintaining filing systems in line with EA procedures.