Senior School Office Administrator

Education Authority; Northern Ireland; On-site; GBP 18,000 - 24,000; Full time

Job summary

Education Authority in Northern Ireland is seeking an experienced administrator to provide clerical and secretarial support to the Principal, staff and Board of Governors, and to help organise the school office. You will manage information systems and assist with payroll, budgets, meals, maintenance and recruitment processes.

Responsibilities include handling purchasing procedures, stock control, reception duties, drafting correspondence, maintaining diaries and coordinating school events, while

Responsibilities

• Allocate, control and monitor work of appropriate staff.
• Provide administrative, clerical and secretarial support for Principal, school staff and Board of Governors.
• Develop, maintain and operate information systems for pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all returns/records as required.
• Operate requisitioning procedures, including the ordering, purchasing, receiving, storage and distribution of resources.
• Stock control of resources.
• Arrange for the maintenance of equipment in association with other school and board staff.
• Receive, receipt and account for all cash.
• Bank monies and maintain banking records.
• Communicate with relevant personnel and provide assistance in relation to financial procedures.
• Operate the telephone/switchboard, receive visitors and provide hospitality as required.
• Provide word processing/typing, filing, duplication and photocopying word processing in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate.
• Sort, screen and distribute all mail.
• Ensure the secure storage of valuable items and confidential documentation.
• Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for school functions.
• Maintain diaries, arrange appointments, meetings and provide secretarial service for all staff within the school.
• Communicate on a regular basis with professional staff from outside agencies in order to receive. Provide information e.g. medical personnel, social services agency personnel etc.
• Keep staff, pupils and parents informed of matters relating to school activities.
• Service meetings and draft minutes as required.
• Assist work placement students with practical tasks and assignments within the school officer (where appropriate).
• Such other duties as may be assigned within the level of the job.

Job description

Education Authority in Northern Ireland is seeking an experienced administrator to provide clerical and secretarial support to the Principal, staff and Board of Governors, and to help organise the school office. You will manage information systems and assist with payroll, budgets, meals, maintenance and recruitment processes.

Responsibilities include handling purchasing procedures, stock control, reception duties, drafting correspondence, maintaining diaries and coordinating school events, while