Senior Projects Scheduler & Coordinator

Newman Personnel; Bishop's Stortford; On-site; GBP 30,000 - 35,000; Full time

Job summary

Newman Personnel is seeking an experienced Scheduler/Coordinator in the Bishop's Stortford area to manage maintenance and project work for commercial clients from initial request through to completion and sign-off. You will oversee scheduling of engineers and contractors, ensure site access is arranged, and maintain strong client communication.

The role requires coordinating multiple priorities, logging requests, preparing quotations, and tracking progress in CRM systems.

Qualifications

• Experience coordinating projects, jobs, engineers, tradespeople or contractors.
• Confidence arranging site visits and managing access requirements.
• Strong organisational skills and attention to detail.
• Ability to prioritise and independently manage a busy workload.
• Clear, professional written and verbal communication.

Responsibilities

• Receiving, assessing and logging new maintenance and project requests.
• Scheduling engineers, tradespeople and external contractors.
• Coordinating jobs according to priority, location and required skills.
• Booking engineers and contractors onto commercial client sites.
• Ensuring site-access requests and supporting information are processed correctly.
• Checking trades and contractors in and confirming site arrangements.
• Maintaining regular communication with clients, engineers and contractors.
• Preparing and sending quotations.
• Following up outstanding quotations and approvals.
• Monitoring live jobs through to completion and client sign-off.
• Keeping CRM records and project information accurate and up to date.
• Producing and updating project reports.
• Building positive, long-term relationships with commercial clients.
• Managing changing priorities while maintaining accuracy and service standards.

Skills

Project coordination

Scheduling

CRM systems

Microsoft Excel

Client communication

Tools

CRM software

Microsoft Excel

Job description

Newman Personnel is seeking an experienced Scheduler/Coordinator in the Bishop's Stortford area to manage maintenance and project work for commercial clients from initial request through to completion and sign-off. You will oversee scheduling of engineers and contractors, ensure site access is arranged, and maintain strong client communication.

The role requires coordinating multiple priorities, logging requests, preparing quotations, and tracking progress in CRM systems.