Senior Project Coordinator — Admin & Field Scheduling

Office Angels; Sevenoaks; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

24 days annual leave

Pension

Company social events

Job summary

Office Angels in Sevenoaks is seeking a Project Coordinator to support service and project activities. This office-based role handles scheduling, documentation, and day-to-day administration, with a salary of £30,000–£35,000 per annum.

You will coordinate field engineers, manage records, quotations, orders, and invoicing, and ensure quality, health & safety, and compliance. The role requires organisation, strong communication, and the ability to prioritise in a fast-paced environment.

Qualifications

• Proven experience in a senior administrative, coordination, or project support role.
• Strong customer service and communication abilities.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Experience coordinating field-based teams, engineers, or operations resources.
• Ability to work independently and manage competing priorities.

Responsibilities

• Manage day-to-day office administration across service and project activities.
• Maintain accurate job records, reports, and operational documentation.
• Support processes relating to quotations, orders, invoicing, and job management systems.
• Assist with compliance administration, including quality, health & safety, and industry standards.
• Schedule engineers for installations, maintenance visits, and reactive call-outs
• Occasional attendance for site visits (mostly London and expensed)
• Monitor job progress and ensure completion records are maintained.
• Coordinate project delivery activities, including resource planning, equipment ordering and logistics, site documentation, travel and accommodation arrangements, project timelines and cost tracking, invoicing and project close-out support.
• Process quotations, orders, and invoices.

Skills

Senior admin experience

Coordination

Customer service

Microsoft Office

Tools

Job management systems

Scheduling software

Job description

Office Angels in Sevenoaks is seeking a Project Coordinator to support service and project activities. This office-based role handles scheduling, documentation, and day-to-day administration, with a salary of £30,000–£35,000 per annum.

You will coordinate field engineers, manage records, quotations, orders, and invoicing, and ensure quality, health & safety, and compliance. The role requires organisation, strong communication, and the ability to prioritise in a fast-paced environment.