Project Coordinator

Office Angels; Sevenoaks; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

24 days annual leave

Pension

Company social events

Job summary

Office Angels in Sevenoaks is seeking a Project Coordinator to support service and project activities. This office-based role handles scheduling, documentation, and day-to-day administration, with a salary of £30,000–£35,000 per annum.

You will coordinate field engineers, manage records, quotations, orders, and invoicing, and ensure quality, health & safety, and compliance. The role requires organisation, strong communication, and the ability to prioritise in a fast-paced environment.

Qualifications

• Proven experience in a senior administrative, coordination, or project support role.
• Strong customer service and communication abilities.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Experience coordinating field-based teams, engineers, or operations resources.
• Ability to work independently and manage competing priorities.

Responsibilities

• Manage day-to-day office administration across service and project activities.
• Maintain accurate job records, reports, and operational documentation.
• Support processes relating to quotations, orders, invoicing, and job management systems.
• Assist with compliance administration, including quality, health & safety, and industry standards.
• Schedule engineers for installations, maintenance visits, and reactive call-outs
• Occasional attendance for site visits (mostly London and expensed)
• Monitor job progress and ensure completion records are maintained.
• Coordinate project delivery activities, including resource planning, equipment ordering and logistics, site documentation, travel and accommodation arrangements, project timelines and cost tracking, invoicing and project close-out support.
• Process quotations, orders, and invoices.

Skills

Senior admin experience

Coordination

Customer service

Microsoft Office

Tools

Job management systems

Scheduling software

Job description

Project Coordinator
Sevenoaks
£30,000- £35,000 per annum
Office Based
Monday to Friday 9am-5:30pm
24 days annual leave, Pension, Company social events

Administration & Operations

• Manage day-to-day office administration across service and project activities.
• Maintain accurate job records, reports, and operational documentation.
• Support processes relating to quotations, orders, invoicing, and job management systems.
• Assist with compliance administration, including quality, health & safety, and industry standards.

Project & Resource Coordination

• Schedule engineers for installations, maintenance visits, and reactive call-outs
• Occasional attendance for site visits (mostly London and expensed)
• Monitor job progress and ensure completion records are maintained.
• Coordinate project delivery activities, including:
  • Resource planning
  • Equipment ordering and logistics
  • Site documentation
  • Travel and accommodation arrangements
  • Project timelines and cost tracking
  • Invoicing and project close-out support

Customer & Commercial Support

• Process quotations, orders, and invoices.
• Provide customers with updates on orders, services, and project progress.
• Ensure all queries are resolved or escalated promptly and professionally.

About You

You are highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment. You enjoy working collaboratively while taking ownership of tasks and seeing them through to completion.

Essential Skills & Experience

• Proven experience in a senior administrative, coordination, or project support role.
• Strong customer service and communication abilities.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Experience coordinating field-based teams, engineers, or operational resources.
• Ability to work independently and manage competing priorities.

Desirable Experience

• Experience with job management, ERP, or scheduling systems.
• Knowledge of security, engineering, technical services, or construction environments.
• Experience supporting quality, compliance, or health & safety processes.
• Understanding of project coordination and resource planning.

We are an equal opportunities employer who puts expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.