Project Co-ordinator

Office Angels; Robertsbridge; On-site; GBP 32,000 - 35,000; Full time

Job summary

Office Angels is seeking a proactive Project Coordinator to join a busy team in Robertsbridge, East Sussex. The role runs 8am–5pm, Monday to Friday, with a driver required due to the location.

You will coordinate projects across the UK, develop detailed schedules, and support Project Managers to ensure timely, on-budget delivery. The ideal candidate will have strong organisational skills, experience coordinating multiple projects, and proficiency in MS Office.

Qualifications

• Prior project coordination or logistics experience.
• Strong organisational and time management skills.
• Excellent communication with contractors, suppliers and clients.

Responsibilities

• Coordinate multiple live projects and maintain detailed programmes and schedules.
• Prepare project documentation, reports and progress updates.
• Monitor milestones and flag delays or risks; assist Project Managers to deliver on time and budget.

Skills

Organisation

Communication

Time management

Stakeholder management

MS Office

Tools

MS Excel

Outlook

Word

Job description

Project Coordinator

Location: Robertsbridge, East Sussex. Driver required due to location.
Contract Type: Permanent - Office Based - 8am-5pm - Monday - Friday
Salary: £32-35K + Company Bonus and excellent benefits!

Are you an organised and proactive individual with a passion for project coordination? Do you thrive in a dynamic environment where every day brings new challenges and opportunities? If so, our client is looking for YOU to join their team as a Project Coordinator!

In this exciting role, within a modern open plan working space you will play a vital part in the successful delivery of projects/jobs across the UK. You'll be the linchpin, ensuring everything runs smoothly from project mobilisation through to completion. If you're ready to take on the challenge, within a nurturing and supportive team around you - read on!

Key Responsibilities

Project Coordination

• Manage multiple live projects simultaneously with finesse.
• Develop and maintain detailed project programmes and delivery schedules.
• Monitor project milestones and proactively highlight potential delays or risks.
• Support Project Managers to ensure projects are delivered on time and within budget.
• Prepare project documentation, reports, and progress updates.

Planning & Scheduling

• Produce and maintain project timelines that keep everyone on track.
• Coordinate labour, subcontractors, and site resources effectively.
• Schedule site visits, surveys, deliveries, and installation dates seamlessly.
• Liaise with clients and site contacts to confirm access requirements and programme dates.

Contractor Management

• Ensure subcontractor availability and attendance are coordinated.
• Keep all contractor documentation current and compliant, including RAMS, insurance certificates, and training records.
• Monitor contractor compliance throughout project delivery.
• Issue work packs and project information to contractors before mobilisation.

Procurement & Materials

• Oversee procurement of project materials and equipment.
• Raise purchase orders and track supplier deliveries diligently.
• Ensure materials arrive on site as per programme requirements, liaising with transport companies to book in jobs required.
• Liaise with suppliers to resolve delivery issues swiftly.

Administration

• Maintain accurate project records and filing systems.
• Produce site packs and project documentation with precision.
• Record project costs and assist with budget tracking.
• Process invoices and supplier paperwork efficiently.

Essential Skills & Experience

• Previous experience in a Project Coordinator/Project Administrator/Logistics or Construction Coordinator role.
• Strong organisational and time management skills.
• Experience coordinating multiple projects at once.
• Excellent administrative skills with a keen attention to detail.
• Confident communicator with contractors/suppliers, and clients.
• Good understanding of project delivery processes.
• Proficient in Microsoft Office, especially Excel, Outlook, and Word.

Desirable Experience

• Background in construction/civil engineering/landscaping/manufacturing desirable.
• Familiarity with raising purchase orders and managing material schedules.
• Understanding of health and safety documentation.

Why Join Us?

This is an incredible opportunity to be part of a vibrant team dedicated to innovation and excellence in the construction industry. You'll enjoy a supportive work environment, competitive salary, and opportunities for professional growth.

If you're ready to make a significant impact and grow your career in project coordination, we want to hear from you!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.