Senior Admin & Operations Lead - Facilities & Safety

Ministry of Justice; Greater London; On-site; GBP 33,000 - 36,000; Full time

Job summary

Ministry of Justice in London is seeking a Senior Administrative Officer for Enfield and Haringey PDU. The role coordinates and provides senior administrative support to divisional and cluster operations, acting as interface between Hub Manager, Business Manager and colleagues.

The post holder will line-manage Administrative Assistants and Case Administrators, ensure compliance with health, safety and fire regulations, and support governance and reporting across the division.

Responsibilities

• Development and implementation of business administration systems and recording systems to support operational probation delivery.
• Preparation and collation of documentation to support divisional, functional or cluster activity.
• Maintenance of divisional registers (Serious Further Offences, FOI, Accidents, Complaints) and data input.
• Collection and distribution of imprest monies and maintenance of related records.
• Act as Vetting Contact Point and monitor travel warrants, bus passes, cheque book requests; assist with purchase orders.
• Attend meetings to represent the Business Manager as required.
• Health, Safety & Fire: report issues, coordinate risk assessments, fire drills and training.
• Cardinus Assessor, First Aider and Fire Warden roles; ensure adequate coverage locally.
• Provide management and leadership to staff; support development, attendance, and performance issues.
• Write reports to support operations; participate in training and recruitment in the division.
• Use data to identify trends, inform decisions, and ensure data protection and confidentiality.

Job description

Ministry of Justice in London is seeking a Senior Administrative Officer for Enfield and Haringey PDU. The role coordinates and provides senior administrative support to divisional and cluster operations, acting as interface between Hub Manager, Business Manager and colleagues.

The post holder will line-manage Administrative Assistants and Case Administrators, ensure compliance with health, safety and fire regulations, and support governance and reporting across the division.