Administrative Specialist – Regional Office Support

Ministry of Justice; East Midlands; On-site; GBP 25,000 - 32,000; Full time

Job summary

The Ministry of Justice in the United Kingdom is seeking a divisional administrative professional based in the PS regional office. The role provides business and transactional office support across the PS Division, reporting to the Divisional Support Hub Manager.

You will work with other team members to cover multiple teams, maintain administrative systems, produce documents and management information, and ensure processes are followed with data protection compliance.

Responsibilities

• Vetting administration and co-ordination
• Appraisal, reward and recognition recording
• Gift & Hospitality register updating
• Maintaining up to date divisional organisational charts
• Quantum point of contact
• Assisting with the design, development and maintenance of computerised and manual records
• To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
• Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes
• Processing and recording documents in relation to goods and services
• Administering room bookings, meetings and events
• Responding to external and internal telephone enquiries and personal callers
• Hire Car Booking administration
• Circulating Alert office notifications as required
• To use keyboard skills to produce and present documentation effectively
• To respond to correspondence and queries as required
• To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
• To organise and store efficiently paper based information
• To deal with sensitive and confidential data in accordance with data protection requirements
• To work closely with Shared Services to ensure appropriate protocols and procedures are followed
• Providing information, feedback and advice
• Influencing and persuading
• Participate in meetings where appropriate
• Using appropriate skills, styles and approaches

Job description

The Ministry of Justice in the United Kingdom is seeking a divisional administrative professional based in the PS regional office. The role provides business and transactional office support across the PS Division, reporting to the Divisional Support Hub Manager.

You will work with other team members to cover multiple teams, maintain administrative systems, produce documents and management information, and ensure processes are followed with data protection compliance.