Senior Executive Assistant to VP Leaders (UK & EU Tech)

Affirm, Inc.; United Kingdom; Remote; GBP 61,000 - 99,000; Full time

Benefits offered by this job

Remote-first

Health and wellness stipends

Tech setup stipends

Equity (ESPP)

Job summary

Affim is seeking an Executive Assistant to support two Vice Presidents in a remote UK setup. You will manage calendars, travel, meetings, and documentation, ensuring timely follow-up and highly confidential handling of information.

The role requires 8+ years of executive support experience, strong coordination across UK and EMEA teams, and comfort with a remote environment. Benefits include a remote-first policy, stipends, and equity options.

Qualifications

• 8+ years of relevant executive support experience.
• Experience supporting Board level leaders in a fast-paced, cross-functional environment.
• Ability to work independently while collaborating across teams, functions, and markets.
• Comfortable working in a remote environment.
• Discretion and confidentiality in all matters.
• Excellent judgment and professionalism with sensitive information.

Responsibilities

• Provide high-quality administrative support to two Vice Presidents.
• Manage inboxes, calendars, scheduling, and meeting prioritisation.
• Coordinate core meetings, draft agendas, and prepare materials.
• Manage incoming correspondence and office intake.
• Ensure leaders are prepared for core meetings with documentation.
• Coordinate team events and travel for leaders.
• Plan and book in-office days, space, AV, and refreshments.
• Arrange travel with updates on delays or changes.
• Support expense reporting and Navan travel coordination.
• Prepare documents and presentations using Google Suite and MS Office; leverage AI tools.
• Provide admin support for UK and EMEA projects as needed.
• Engage with AI tools to improve workflows.
• Collaborate with the support team and cover for planned time off.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Cross-functional

Remote work

Communication

Meeting coordination

Tools

Google Suite

Microsoft Office

Navan

Notion

Zoom

Job description

Affim is seeking an Executive Assistant to support two Vice Presidents in a remote UK setup. You will manage calendars, travel, meetings, and documentation, ensuring timely follow-up and highly confidential handling of information.

The role requires 8+ years of executive support experience, strong coordination across UK and EMEA teams, and comfort with a remote environment. Benefits include a remote-first policy, stipends, and equity options.