Executive Assistant - Digital Infrastructure - West End - £55,000 - £65,000

Wise May Ltd; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

25 days annual leave

32 volunteering hours per year

Salary sacrifice pension

Private medical & dental cover

Life assurance

Illness protection

Employee referral bonus

Bonus eligible

Job summary

Wise May Ltd. is seeking an Executive Assistant to support the President of Europe and the Executive Vice President in a fast-growing global digital transformation group. This permanent, full-time role requires superb diary management, international travel coordination, and discreet handling of sensitive information.

You will work with senior stakeholders across the business, using AI tools to improve efficiency and executive productivity during a period of rapid growth and transformation.

Qualifications

• This role requires experience supporting executives, including diary and travel management.
• Experience in a global matrix organisation and US time zones is preferred.
• Strong communication skills and discretion are essential.

Responsibilities

• Provide high-level EA support to President of Europe and EVP.
• Manage complex diaries and protect senior leaders' time.
• Coordinate internal and external meetings and travel logistics.
• Prepare briefing materials and agendas for meetings and travel.
• Handle expenses and administrative tasks with confidentiality.
• Develop efficiency using AI tools to boost productivity.

Skills

Diary management

Executive support

Travel management

Stakeholder engagement

Discretion & confidentiality

AI & technology

Communication

Job description

Wise May are recruiting an Executive Assistant to join a fast growing Global Digital Transformation Leader to support the President of Europe and Executive Vice President (EVP). This is a pivotal role within a fast paced, international organisation undergoing significant growth and transformation, requiring exceptional organisational skills, discretion and the ability to manage competing priorities across a global business.

This is a full time, permanent position.

Executive Assistant duties include:

• Providing high-level EA support to the President of Europe and an EVP.
• Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the President and EVP’s time.
• Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
• Extensive international travel management, including planning detailed itineraries and liaising with the travel providers.
• Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
• Managing expenses and other day-to-day administrative requirements.
• Preparing meeting agendas, taking minutes and following up on actions.
• Working closely with senior stakeholders across the business and maintaining strong professional relationships.
• Providing proactive support to the President and EVP during a period of significant growth and organisational change
• Using technology and AI tools to improve organisation, efficiency and executive productivity.

Executive Assistant experience required:

• Experience supporting executives across US time zones within a global matrix organisation.
• Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
• Confident using AI and technology to improve efficiency and streamline processes.
• Experience working in a fast-paced, high-pressure environment.
• Excellent and complex diary management experience.
• Strong international travel management experience.
• Confident working with senior stakeholders and able to communicate effectively at all levels.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent written and verbal communication skills.

Company benefits:

• 25 days annual leave and public holidays
• 32 paid volunteering hours per year
• Salary sacrifice pension scheme
• Employer paid private medical and dental cover for employees and dependants
• Life assurance
• Illness financial protection including critical illness cover and income protection
• Employee referral bonus
• This role is bonus eligible.